In "1C: Retail 8" there are two main scenarios for synchronizing product data received from EGAIS and nomenclature:

1. When working with reference data (normative and reference information).
2. When processing a document, the EGAIS consignment note (incoming).

Presets of elements of the "Nomenclature" reference book

Reference " Types of nomenclature "

In order to record alcoholic beverages, it is necessary to create a separate Nomenclature type.

For this you need:

1. Go to section NSI - Nomenclature - Types of nomenclature and press the button Create.
2. Follow the hyperlink Specify in the form of a catalog item Nomenclature type.
3. In the opened window Select an item type set switches to value Product and Alcoholic (alcohol-containing) products.

Attention! Checkbox Sold in bulk set only for products sold in bulk, after showing the opening of the package.

Reference " Types of alcoholic and alcohol-containing products "

Directory Types of alcoholic and alcohol-containing products(chapter NSI - EGAIS) contains information in accordance with the classifier from Appendix 4 to the order of the Ministry of Taxes and Duties of the Russian Federation dated January 12, 2004 No. BG-3-13 / [email protected]"On making additions to the format for submitting tax and financial statements in electronic form (version 2.00)".

There are two ways to fill out the directory:

Reference "Nomenclature"

In the elements of the directory Nomenclature you should fill in the details:

The System Participant's Procedure for Recording Data in EGAIS, published on the FSRAR website (http://egais.ru/files/order.pdf), recommends searching for alcoholic beverages when registering a retail sale by reading an EAN barcode scanner.

In order to assign an EAN barcode from a container to a product, you must:

The barcode will be automatically written to the information register Barcodes... You can go to the created record with the command Barcodes from the form of a catalog item Nomenclature(menu More - Go).

Note. Barcode can be assigned to a catalog item Nomenclature at the stage of its creation. To do this, you need to go to the directory Nomenclature(section NSI - Nomenclature) and read the EAN barcode by the scanner. If the element of the directory is not found, the program will offer to create it and will automatically assign this barcode.

Loading alcoholic beverages from EGAIS

Information on alcoholic beverages obtained from the Unified State Automated Information System is stored in the reference book (section NSI - EGAIS).

There are three ways to download the guide Classifier of alcoholic beverages EGAIS:

1. Automatically upon receipt of documents from EGAIS.
2. By INN of importers and manufacturers.
3. According to the current warehouse balance using a barcode scanner.

of the reference book "Classifier of alcoholic beverages EGAIS" by TIN of importers and manufacturers

To download alcoholic beverages from EGAIS according to the TIN of the importer or manufacturer, you must:

of the reference book "Classifier of alcoholic beverages EGAIS" using a barcode scanner

The code of the excise stamps, as prescribed by FSRAR, contains the encrypted AP code. To enter the warehouse balance, you must:

In the workplace Comparison of the EGAIS nomenclature tools are provided:

When carrying out the turnover of alcoholic beverages in wholesale and retail trade, production and import, in accordance with federal law 171-FZ, each operation of receipt, purchase of import, shipment, release of products and retail sales must be reflected in the Unified State Automated Information System.

Typical 1C configurations, such as 1C: Accounting, ed. 3.0, 1C: Trade Management rev. 11 and rev. 10.3 and 1C: Integrated Automation Rev 1.1 and Rev 2 contain tools for reflecting wholesale and retail trade operations in EGAIS. However, they have a number of disadvantages: the inability to reflect the operations of production and import of alcoholic beverages, there is no automatic generation of requests to obtain data on certificates A when processing incoming consignment notes, printing of certificates B is only in UT11.

For the most convenient and fully functional work with EGIAS, we have developed a module for exchange between 1C and EGAIS, which expands the functionality of 1C applied solutions, providing maximum opportunities for working with operations of receipt, shipment of production and import of alcoholic beverages.

Reflection of operations of production and import of alcoholic beverages

If you are a manufacturer or importer of alcoholic beverages, using our module you can send EGAIS documents reflecting the events of the production and import of alcoholic beverages. To reflect production, we made a document "Production report", for import - "Import report"

Convenient workplace for working with EGAIS

We have collected all the functionality for working with the EGAIS in one subsystem. All functionalities are divided into subgroups, with important and frequently used functions placed in the most conspicuous manner.

Printing of all necessary accompanying documents directly from the EGAIS consignment note

The entire package of documents required for the shipment of alcoholic beverages to the buyer can be printed directly from the EGAIS consignment note. Including scanned copies of certificates A and B.

Convenient work with EGAIS consignment notes

• Filling in certificates B for FIFO
• Filling out certificates B for series of items (only in UT 11)
• Support for all UTM capabilities (refusal from your own invoice, sending requests for distribution, etc.)
• Automatic request for information on certificates A when receiving an incoming TTN

Ability to work with production (up to 300 dL per year) and import

Our module supports sending the "Production report" and "Import report" documents to the UTM.

Qualified technical support

We have been engaged in the automation of trade and production of alcoholic beverages since 2012, we have extensive experience in preparing and submitting alcohol declarations and automating the exchange with EGAIS. Therefore, we provide high-quality technical support on any issues related to the operation of our module, as well as on any issues related to work with EGAIS.

Functionality of the module

Working with EGAIS classifiers

• Loading the classifier of alcoholic beverages from EGAIS and comparison with the nomenclature directory
• Loading the classifier of organizations from EGAIS and comparison with the directory "Counterparties"
• Sending requests for cancellation of write-off acts
• Sending requests for cancellation of enactment acts on the balance sheet
• Comparison according to the principle "one to many" - one position of the classifier of alcoholic beverages or EGAIS organizations corresponds to several positions of the nomenclature or counterparties

Working with the remains of the 1st register

• Sending acts of statement on the balance sheet to EGAIS
• Sending acts of write-off from the balance sheet to EGAIS
• Report "Statement of the Unified State Automated Information System" for control of balances and movements of alcoholic beverages in the context of Certificates A and B
• Formation of write-off acts based on the documents "Write-off of goods", "Report on retail sales", "Sale of goods and services"
• Accounting for EGAIS balances in a separate accumulation register
• Control of the relevance of the statuses of the EGAIS documents when generating a request for balances * PROF *
• Control of the relevance of the balance request documents during the formation of outgoing consignment notes * PROF *

Working with purchases, wholesales and transfers

• Loading incoming consignment notes from UTM, creating on their basis the documents "Receipt of goods", "Return from the buyer" and only in the PROF version - the document "Transfer of goods"
• Sending acts of confirmation, refusal and acts of discrepancy on the received TTN
• Creation and sending of outgoing consignment notes to EGAIS on the basis of the documents "Sale of goods", "Return of goods to the supplier"
• Filling in certificates A and B in the lines of outgoing consignment notes for the balances of EGAIS
• Downloading acts of confirmation, refusal and acts of discrepancies for sent consignment notes
• Sending confirmations and refusals on the received acts of discrepancy from buyers
• Sending requests to suppliers for the distribution of confirmed incoming consignment notes
• Receiving requests from buyers for the distribution of outgoing TTNs. Sending confirmations and refusals to buyers for the distribution of outgoing TTN
• Control of negative balances during the formation of outgoing TTN * PROF *
• Filling in certificates A and B in the lines of outgoing consignment notes from the current balances of EGAIS using the FIFO method (according to the first bottling dates from certificates A and dates of consignment notes from certificates B) * PROF *
• Formation of a complete set of printed forms of shipping documents. TORG-12, S / F, UPD, TTN (1-T), Bill of lading, Certificates B, scanned copies of Certificates A, Appendix to TTN * PROF *
• Creation and sending of outgoing consignment notes to EGAIS on the basis of "Goods movement" documents

Work with production and import up to 300,000 decaliters per year

• Sending production reports to EGAIS * PROF *
• Generation of production reports based on the documents "Production report for a shift" and "Posting goods" * PROF *
• Sending import reports to EGAIS * PROF *
• Generation of import reports based on the documents "Customs Declaration for Import" * PROF *
• Sending requests for distribution of production reports to EGAIS * PROF *
• Sending requests for distribution of import reports to EGAIS * PROF *

Answers to frequently asked questions

Questions about typical situations when working with EGAIS

Question: What do you need to start working with the module?

Answer:

Question: How to accept TTN from the supplier?

Answer:

Question: How to send TTN to buyer?

Answer:

Question: How to compare the item and business partners?

Answer:

Question: The buyer mistakenly sent the act to the incoming TTN, what should I do?

Answer: In this case, the buyer needs to send a request for the execution of the act, and you need to confirm it. After that, the TTN will return to the status that has just been transferred to the buyer. ATTENTION! A request for distribution can only be sent once! If the supplier refuses the request for distribution, then the erroneously sent act can no longer be canceled.

Question: It takes a long time to receive a response from EGAIS or an act from the buyer.

Answer: It is necessary to check the TTN status in the EGAIS database using the service https://check1.fsrar.ru/ If the TTN status in your 1C information base does not correspond to the TTN status in the EGAIS database, then you need to manually correct the document in the 1C database, it is possible that the exchange with the UTM has failed (for example, reinstalling the UTM before receiving answers from the EGAIS)

Question: We found an erroneous TTN that was sent more than 30 days ago. The buyer sends an act of distribution, but he receives a refusal in response.

Answer: TTN for a period of more than 30 days can be distributed only through agreement with the regional office of FSRAR.

Question: We made TTN a "terrible date". But when sending to EGAIS comes a refusal?

Answer: The TTN also has the "Date of shipment" variable, which cannot be less than the TTN date. You should also change the shipping date to tomorrow. It should also be noted that the TTN date and shipment date cannot differ by more than 3 days from today's date.

General questions about licensing and using the module

Question: In files for sale, you have two versions: basic and PROF. What is the difference between them?

Question: We work at 1C-fresh. Is your solution right for us?

Answer: Unfortunately, 1C-fresh, due to the peculiarities of the implementation, does not support changing the configuration, so working with our product in 1C-fresh is impossible. However, the latest version of the platform supports configuration extensions sufficiently to convert the 1C-EGAIS module to extensions. Therefore, 1C-fresh support is planned in the future. Stay tuned!

Question: How to get module updates?

Answer: Module updates are available in your personal account. You will receive a link and data for authorization in your personal account after purchasing the module.

Question: We have forgotten the password for our personal account. How do you get access to updates in this case?

Answer: To recover the password from your personal account on the authorization page, you must click on the "Recover password" link, specify the e-mail associated with the order. A link to reset your password will be sent to the email you provided.

Question: I have a basic version of 1C. Which version of the EGAIS module should I choose?

Answer: Basic versions do not support changing the configuration, so only the basic version of the 1C-EGAIS module will suit you.

Question: Is the 1C-EGAIS module code open?

Answer: Yes, the module code is almost completely open, with the exception of the licensing modules.

Question: Our company is engaged in the production of beer up to 300,000 decaliters per year. Is your solution right for us?

Answer: Yes, you need the PROF version of our module, while your 1C configuration must also be the PROF version.

Question: How do I install the module after purchase? And what to do after installation? Where can I download the instruction?

Answer: The cost of the module includes maximum technical support for 3 months, which includes installation, configuration and initial training to work with the module. We also recorded video instructions on youtube:

Version comparison table

Functional option name	PROF version	Basic version
Requests to EGAIS to download the classifier of alcoholic beverages
Requests to EGAIS to download the classifier of EGAIS organizations
Comparison of the classifier of alcohol products and the reference book "Nomenclature"
Comparison of the classifier of EGAIS organizations and the directory "Counterparties"
Loading leftovers from EGAIS
Balance sheet act
Balance sheet write-off
Creation of outgoing consignment notes according to the data of the documents of sale or return to the supplier
Creation of outgoing consignment notes according to the data of goods transfer documents
Accounting for EGAIS balances in a separate accumulation register
Sending production reports to EGAIS
Sending import reports to EGAIS

Technical support and updates

• Technical support is carried out using remote support tools TeamViewer 8... If necessary, the program is provided to the user.The purchase price of the processing includes preferential technical support for a period of 3 months from the date of purchase. Further support is provided on a reimbursable basis in accordance with the tariff plan selected by the user, see below.
• Tariff plan "BASIC". Designed for users with the need to regularly receive updates, as well as to promptly fix critical errors in the product execution mode in the developer's area of ​​responsibility.
• Tariff plan "MAXIMUM". A set of services, including: access to the system of automatic updates, remote consulting in the field of product application (phone, skype, viber, email), solution of technical issues arising during the operation of the product, except for issues that are in the area of ​​responsibility of the system administrator of the user's company ...
• At the first purchase, the delivery of the product includes technical support according to the "MAXIMUM" tariff plan for a period of 3 months. (90 days) from the date you purchased the product.
• If necessary, modifications for the individual characteristics of the client's 1C configurations, the cost of work is 1400 rubles. in hour. At the discretion of the developer, some part of the cost of improvements can be included in the purchase price due to preferential technical support.
• Program updates are carried out automatically. After purchase, you will receive an email with data for registration on the update server. The cost of updates is included in all technical support tariff plans.
• These conditions for the provision of technical support are effective from 03/05/2017. Subscriptions purchased earlier are serviced in accordance with the conditions in force on the date of purchase.

Licensing

• The program is licensed for a separate division (at the checkpoint). For each additional separate subdivision it is necessary to purchase a separate license.For individual entrepreneurs, the purchase of additional licenses is not required.
• The program comes with open source. Changes in the program code are allowed, however, in this case, at the discretion of the developer, the terms of providing both preferential and paid technical support may be revised.

Reasons to buy

• the need for registration in the EGAIS of operations for all participants in the alcohol market
• technical support for the 1st quarter from the moment of the 1st call is included in the price of the product
• experience of developers - more than 3 years of work in the field of automation of declaring the turnover of alcoholic beverages
• support for basic versions i.e. complete absence of changes in typical configurations

Advantages

• does not require configuration modifications (for the basic version of the module)
• works with basic versions of 1C configurations (for the basic version of the module)
• automatic updates (for the PROF module version, access to updates through the user's personal account)
• open source
• prompt and high-quality technical support

Money back guarantee

Infostart LLC guarantees you a 100% refund if the program does not match the declared functionality from the description. The money can be returned in full if you declare this within 14 days from the date the money was received in our account.

The program is so proven in operation that we can give such a guarantee with complete confidence. We want all of our customers to be happy with their purchase.

The program allows you to register the nomenclature of our suppliers in the information base of our company. For this, a reference is used. Supplier nomenclature, which stores the nomenclature of partners in the form as it is registered in the partner infobase. Before using the vendor item in the accounting settings, you must select the checkbox Use vendor nomenclature.

The directory contains information about the name and article of the partner's nomenclature. If information about product groups is kept in the partner's infobase, then the hierarchy can be reflected in our database as well. In the reference Supplier nomenclature you can establish a correspondence between the items of the partner's item and items of the item in our infobase. To do this, in the card of a specific item of the partner's item from the Nomenclature directory, the item is selected that corresponds to the item of the partner's item. Compliance with a supplier's nomenclature can be established in the context of the characteristics and packaging of our nomenclature.

Partner nomenclature information can be used when filling out the following documents:

• Registration of supplier prices;
• Supplier order;
• Receipt of goods and services;
• Power of attorney to receive goods;
• Return of goods to the supplier.

Goods, when you select a supplier's item, a selection form opens in which you can set the following selections:

• All items that can be matched with "" Supplier nomenclature compared with our nomenclature for which the supplier's nomenclature is selected, as well as elements for which the correspondence with our nomenclature is not indicated;
• All items that are mapped to "" - I get the elements of the directory into the selection list Supplier nomenclature matched with our nomenclature for which the supplier's item is selected;
• All positions- all the elements of the directory get into the selection list Supplier nomenclature.

If selection is set in the list All positions, then a vendor item matched with another item is grayed out; A vendor item that is not matched with an item is highlighted in blue. For such elements, a tooltip is displayed at the bottom of the form. The vendor item associated with the item for which the selection is performed is displayed in the list in a standard font.

In these documents when filling out the tabular section Goods, when you select a supplier's nomenclature (if our nomenclature corresponds to it), the field is also automatically filled in Nomenclature... Also, when filling out our nomenclature, if one match is found, then the program will fill in the field Supplier nomenclature... If several matches are found, then the field Supplier nomenclature will be cleared, and when it is filled in, it will be possible to select the supplier's item from the found list (see the figure below).

When carrying out documents Supplier price registration,Supplier order,Receipt of goods and services,Returning goods to a supplier as well as when writing a document Power of attorney for receipt of goods if the supplier's nomenclature is not matched with ours, then the matching is performed by the program automatically. If you check the box in documents All Actions - Do Not Check Matched Item, then when filling in the tabular sections, the selection of matched nomenclature items will not be carried out, as well as during posting and recording, automatic matching will not be performed.

To quickly go to the supplier's nomenclature in the tabular section of the above documents, in the context menu of the tabular section, you can use the command Go to vendor item... The command opens a list of the supplier's nomenclature compared with our nomenclature, the line with which is highlighted in the tabular section of the documents.

When you change the supplier in documents, the fields Supplier nomenclature in the tabular section of the documents are cleared.
B when posting a document Supplier price registration or at the time of recording in the form of a vendor item, if there is already a matched item for the vendor item, the user is informed of this and a question is asked about recording a new supplier item.