Today there are many ways to create a copy of a paper document, translate from paper format to electronic, etc. If only xerox is required to create copies of paper documents, then not only special equipment, but also software will be required to translate a paper document to its electronic format.

How to create an electronic version of the document?

In order to create an electronic copy of the document, the user will need a scanner or MFP (multifunction device). Of course, if there is no need for MFP, it is not worth buying it, it is easier to do with the scanner. First, it will cost much cheaper, and secondly, it will perform exactly the function that the user needs, namely scan the document and translate it into an electronic format.

For the work of the scanner, special software is required - driver. Usually it comes in a set with the device, but if it is not, it can always be found on the Internet. You can use the universal ABBY FineReader program, which is directly scanning and text recognition.

The entire procedure for transferring a paper document into an electronic format is reduced to these two procedures (scanning and deforming text). For Wow to make an electronic copy of the document, you must: go to the Start menu, and in the list of all programs, find either the driver from the scanner or MFP, or the ABBY FineReader program and run it. After starting the program and the scanner, you can open the cover and put the paper document on it with text down. The document should be placed on the scanner surface as soon as possible with respect to the edges of the working surface of the device. Next, it is necessary to use the cover as close as possible so that the lighting does not fall onto the working surface. Otherwise, the electronic document will be illuminated, that is, a part of the text that the light came to, will not be visible.

Next, in the settings, select the optimal scan parameters, such as color, output size, output resolution, etc. When everything is ready, you can click on the Scan button. When the procedure is completed, you should click on "recognition", with which the text will be converted to an electronic format, for example.doc, and the document can be opened in a text editor to make changes.

The development of digital technologies and concomitant storage and data transmission methods made it possible to abandon various paper documents in favor of their electronic analogues. It turned out to be extremely comfortable. Now you can scan the desired document and instantly transfer it by e-mail to any place any addressee connected to the Internet without leaving your home or office. Naturally, it is necessary to know how to know and be able to create scans of documents.

Consider the available ways to create scanning documents at home based on available technical means and gadgets.

How to make scan documents on the scanner
The scanner, strictly speaking, as follows from his name, is a device specifically designed to scan documents. Make scans using the scanner is very easy and simple.
The described algorithm may differ depending on the specific model of the scanner and its software.

How to make scan documents without scanner
With the help of the scanner, you can get digital copies of very high quality documents. But you can simply not find yourself at the right point in time and knowledge of how to make a document scan and without a scanner. In essence, any scan is a digital snapshot of the document. Consequently, to create a scan, you can use any digital camera.

It is better that it was a good mirror camera. To improve the quality of the digital copy, you can use the mode Macro shotIf it is present in your camera. In most cameras, it corresponds to the image of the flower on the mode switch. In this case, you will receive a snapshot on which even the smallest details will be clearly visible.

Distortions that arise at the edges of the document, due to the features of the structure of the lens, you can cut in Photoshop. Along the way, as a rule, it makes sense to increase the contrast of the image, especially if the snapshot was made in conditions of insufficient illumination.

Modern smartphones also have cameras to use them to create scans. Hover for a smartphone camera to a document and using approximation and deletion (digital zoom), find the focal length on which the document will have better clarity. Take a picture, and better several from different distances, to then choose from them the highest quality. If your smartphone is connected to the Internet, immediately after receiving the scan, you can send it to the desired email addresse.

Created using a digital camera and especially the scan smartphones will be referred to as similar documents obtained using this scanner, but this is compensated by greater speed and universality of this method, since it does not require a bulky scanner to implement it.

Multifunction printer Canon, as a rule, can not only print, but also scan and copy. Canon has very many models from scanning the necessary documents not only to their computer as well as on any other gadget.

If you want to know how to scan on the Canon printer, you must first install the printer on the computer to be able to save the information you have already scanned in the required format and then in cases of need to transfer your device. How to enable the scanner on the printer.
From the printer to scan your documents, the photos on the computer is quite easy. To make this procedure, just need.

1. Install the drivers needed to work your printer. There are two options for their installation: either you can install them from dix that bought along with the printer, but you can also without a disk.
In the first version, if there is a disc, issued during the purchase as a set with a printer, can calmly use it. First disconnect the printer, check the disc in the desired location, and wait a few seconds. When the file folder opens, find a file there, with the [.exe] extension and start it (usually this file is easier to find, it is called setup.exe). During installation, just follow the steps with the wizard prompts, carefully reading everything to make mistakes.

2. Put the document on the scanner glass. In the overwhelming majority of cases, you need to put the printed side down, but for HP Envy multifunction printers up.
3. Turn on the printer and wait for 30 seconds until it decreases in the system.
4. Scan. There are various ways to scan a photo on a computer via the Canon printer: go on the path "Control Panel \\ Equipment and Sound \\ Devices and Printers.

Click on the printer icon with the right mouse button and choose "Start scanning". In the window that opens, set the necessary parameters, click "View and if everything suits us - click" Scan. In the 3rd video on the left shown this option on the example of the CANON MFP. Open Special Scan Software, which is installed in a computer with a driver for your MFP. Typically, a shortcut appears for it on the desktop. You can open the settings and set the necessary. Paint. This utility comes complete with Windows. You can start it by opening the Start menu - all programs are standard - Paint. Reveal the file menu (or click on the button with the arrow down in Windows 7). You also can easily handle how to scan from the printer to the Canon computer. Select "from the scanner or camera". In the window that opens, you can select the type of scanned image. Many users also have a question how to discard the document on the Canon printer. If there is no time and you need to scan something quickly - immediately choose the desired type and click "scan. If the time you can choose "Configure the quality of the scanned image and set more appropriate settings. 5. Save. After the scanned image appears in the program, you reveal the File menu - Save as the image in JPEG format. Select the directory or folder to save the document in the computer, set the file name and click "Save. We look if.

How to scan on the canon printer, enable, configure and use the scanner

DPI - permission or number of dots per inch. The greater the image the quality of the image above, the higher its permission (the number of pixels in length and width) and the more will be "weighing, to occupy the file from the disk of your computer. The higher you set the resolution, the longer the printer will process or scan the document.
100-200 DPI - If you need to quickly and you will not recognize the documents.
300-400 DPI - Suitable if you need to recognize the text.
500-600 DPI - if you need the smallest details of the document.

With a resolution of 600 DPI, the father scans the old family photos that he managed to get. There you need the maximum resolution for the quality of the photo 20-30-40 years - "not very.
It is convenient for me to scan in the resolution of 300 dpi. Photo quality It turns out good and text can be recognized if necessary.
There is another nuance here. You can always reduce the scanned file to the scanned file in the same Paint graphic editor. But to increase the resolution will not succeed. We will have to scan again.
If you can not find where the scanned document has saved, try searching in the "Scan Documents" folder. When you install the printer software, it can create the "Scan Documents" folder on your computer.
Go to our site to read the instructions for your printer if you can not find a home brochure, and instructions on how to use the Canon scanner. Find the model of your printer on the site and read the device overview and its technical specifications. If you want, you can download the information you need to your computer.
You can also use other applications on your computer to understand how to scan a document on a computer via Canon scanner. Try editing graphic images or Preview on Mac. Select the "Import scanner" action and then follow the sequences of the actions described above.

When using a separate print device, scan documents from the printer to the computer will not work. To create a photocopy of the page, you need a scanner. It is performed as a separate module or in one case with a printer. Equipment that combines the function of the printer and scanner is called MFP (multifunctional device).

Connecting MFP to computer

The connection of modern printing and scanning equipment is performed through the USB interface. To connect the scanner, insert one cable plug in the housing connector, and the second is in any USB port on the PC. Technology "Plug and Play" allows you to connect new equipment without the need to restart Windows. However, on some scanners, the connection check is performed during initialization, so it is recommended to press the power button only after connecting to the PC.

Note! Network MFPs are connected to the computer through the router. Connection is performed using an Ethernet cable or WiFi. To work correctly, make sure that the access point is not enabled on the router.

Adding MFP and software installation

In the delivery of printers with scanners, there is usually a disk on which the instructions and drivers for Windows are located. Set from this disk or download the driver from the manufacturer's website. In addition to the driver, on the CD or in the downloaded archive can also be specialized utilities intended for printing, scanning and feedback with MFP. These applications are also recommended to be established to facilitate the interaction with the scanner and improve the quality of work.

After installation, open the list of connected equipment in the Windows Control Panel. The new device should be displayed on the page from above. In the context menu, check the "Use by default" checkbox. To check the work, type the test page or spend a trial scanning. To edit the parameters, select "Properties".

Important! In the absence of a scanner in this list, check the Windows Manager section "Other devices". You can update the driver through the MFP context menu in this section.

How to scan documents from the printer to the computer

The scanning process can be started in several different ways:

• Use the manufacturer to scan documents from the printer to the computer.
• Open the Control Panel -\u003e Devices window, find the MFP and click on it right-click. In the context menu, select "Start Scanning", specify the parameters in the Windows dialog box.
• Run the standard Paint graphics editor. In the main menu, open the "File" section and select the "From Scanner or Camera" string.

The scanner is called a mechanical device that allows you to convert various objects (text, image, photo, documents) into digital format (more precisely, in the picture), followed by their saving in the computer device.

What kind of scanner, we will talk, adhering to the following plan:

The word "scanner" came to us from the English language: Scanner - from SCAN, which can be translated as "intently look at, view."

Scanner

Different levels of reflection allow the scanner to generate a digital copy of the scanned object. There are scanners that can scan not only the image on paper, but even volumetric items.

Scanners are several types. However, devices that allow working with textual and graphics documents were the greatest popularity.

Most budget inexpensive models belong to tablet type devices. Here, scanning (or photocopy) occurs as follows.

The sheet of paper from the information available on it is placed on a special transparent window (glass) of the scanner and on top pressed with a dense lid. Then the flow of light beams is sent to the sheet, which are reflected from the scanned image and is captured, recognized and converted into a digital copy.

The main element of the scanner is a matrix that catches and recognizes the image. It happens two types:

1. CCD I.

First type CCD - Charge Coupled Device - Scanning an image using sensitive elements called CCD sensors (charging device).

The model of the first type has a matrix with a carriage with a built-in backlight lamp. The system of focusing systems (lenses) collects reflected light. To get a color image, it is divided into the color spectrum components and is captured by photocells.

This allows you to get saturated and bright images at the output. Moreover, the tight clamp of the paper sheet with the scanned image to the scanner window is not required. Since the light stream has sufficient intensity to overcome small distances. And this circumstance is very important for simple devices, for widespread use.

Information in such scanners is processed with quite high speed. The shortcomings can be considered a short lamp life and the need to apply an external power supply.

Second Type CIS - Capital letters from Contact Image Sensor - translated as "image contact sensor".

A carriage with photocells and LEDs is built into the CIS matrix. In the process of scanning, it slowly moves along the copy of the object, including the LEDs of various colors (red, blue, green), which allows you to form a color picture.

Such models are characterized by high reliability. In addition, their cost is relatively low. The main disadvantages of the device include the need for a dense clamping paper to the scanner window and the low scan speed.

The main characteristic of these devices is the so-called color girth depth (24, 32, 42 bits) and resolving the ability or simply resolution. The more bits in the resolution of the device, the better the quality of the image received. The resolution is denoted in the form of XXX (permission at points): yyy (carriage steps), for example, 600: 300 dpi (bit per inch).

On the first video you can see how you need to prepare the scanner and document for the subsequent scan.

Video 1. "How to prepare a scanner and document on the MFP HP Laser Jet M1005"

On the second video, it is shown how to perform scan operations and subsequent processing of the received scanned file, again on the example of the HP Laser Jet M1005 MFP multifunction device.

Video 2. "Scan and scanning scanner on HP LaserJet M1005"

On the first part of the second video below the text description is given.

Starting scanning

Before you start working with a scanner, you need

• scanner connect to 220V,
• and also connect the scanner to the computer, as a rule, through the port.
• It is also important to press the power button on the scanner if it is.

Then you need to properly put a document for scanning (down text or picture on the window, pressing to the corner, which is shown in the diagram applied directly near the scanner window).

So, "Iron" collected, connected, go to its software control on the computer. To do this, click the Start button. In the Start menu, click on "Devices and Printers". The window opens, as in Fig. one:

Fig. 1. Where in Windows 7 find MFP (printer, xerox, scanner in one bottle), if connected to a PC

In fig. 1 Numbers 1 marked printer (+ scanner, + xerox), which is connected and ready to work. Green tick in fig. 1 shows us the printer status (+ scanner) that this particular printer is a "default printer".

On the printer (+ scanner) by clicking PCM (right mouse button). A context menu appears, as in Fig. 2:

Fig. 2. How to start scanning?

In this menu, we find the "Start scanning" option (digit 1 in Fig. 2). The New Scan window opens (Fig. 3):

Fig. 3. Window "New Scan" in Windows 7

Five scan settings

1) Before starting scanning, if necessary, you can make settings. Let's start with the parameter " Color format"(Number 1 in Fig. 3). Clicking on a small triangle (figure 1 in Fig. 3), you can choose one of the formats:

• Color
• Shades of gray
• Black and white

I chose the "Color" format, as it was prepared to scan a color postcard.

2) the following parameter - " File type"(Figure 2 in Fig. 3). This refers to the type of file that we get as a result of scanning. If you wish, you can choose formats:

• BMP (point drawing)
• JPG (Figure JPEG)
• PNG (PNG drawing)
• TIF (drawing TIFF)

My type "JPG (JPEG Figure)" is selected, since this type allows you to store a file in a more compressed form, and saves the hard disk space.

3) parameter " Resolution (DPI)»Denitated 3 in Fig. 3.

The smaller the resolution is chosen, the worse the quality of the scan. Minimum resolution - 75. Maximum for this device - 1200.

The higher the resolution, the better the quality of the resulting scan. But the scanning will last longer and the resulting file (SCAN) will have a larger volume, that is, take more space on the hard disk.

4) parameter " Brightness»Allocated in Figure 4 in Fig. 3. You can adjust the scan brightness using the slider. I have a brightness - 25, a little to the middle of the scale.

5) scanning parameter " Contrast»Figured 5 in Fig. 3, regulated by the slider. In my case, there is a contrast of 0, that is, exactly in the middle of the scale. Brightness and contrast are selected by an experimental way. Here it is impossible to give accurate recommendations.

Press the "Start Scan" button (digit 6 in Fig. 3). After the scan is completed, the preview of the scan (reduced copy of the scan for a compact representation to the user) and together with it the field in which the resulting scan is given to give a name.

In my example (Windows 7, the HP LaserJet M1005 scanner) thus obtained by the scan is on the computer in the image folder.

If you need to process the resulting scan, you can delete too much, add inscriptions and more. In the video 2, it is described in more detail, for example, how to cut extra white fields on the resulting scan.

On other devices, the preparation of the scanner, preparation of documents for scanning, scanning itself and the subsequent processing of scanned images is made in a similar way.

Buttons on the HP Laser Jet M1005

Fig. 4. Buttons on the HP LaserJet M1005 device

The top number of the buttons is designed to choose from the menu of those options that are required when configuring the printer or scanner.

1 in fig. 4 - The entrance to the menu appears after clicking on the "OK" button.

2 and 3 in fig. 4 - Moving by different options in the menu is carried out using the left / right arrow, which are located on both sides of the "OK" button. The same button is completed from the menu.

4 in fig. 4 - If the user has changed his mind to use the menu (standard settings are satisfied), then you need to click on the pink "Cancel" button.

5 - "Number of Copies" - Sets the number of copies.

6 - "lighter / darker" - adjusts the color to the brightest or darker.

7 - "Advanced Copy Settings" - You can specify, for example, scale.

8 - "Start copying" - Run a xerox (copy) of a document pre-laid in the device.

Answers to 12 "simple" questions about the scanner

1) What is a copier printer xerox?

This is a MFP - a multifunctional device, "three in one". In other words, a printer, a scanner, a photocopier in the "one bottle", which is called MFP.

2) What makes the scanner in the printer?

The scanner is needed in the printer in order to text, image, paper with paper to translate into a digital view, in the picture, i.e. In the file that you can send, for example, by e-mail or submit as evidence that one or another document you have "on your hands" in paper.

For example, sometimes in the Internet Bank, in accounting, when preparing negotiations, to carry out any actions, you need to send a scan of a document (scan of a signed contract with printing, scan of the birth certificate, etc.).

3) What is better than MFP or printer and scanner? Equipment with scanner What is it?

MFP (Multifunctional device) is a printer, scanner and xerox.

Therefore, MFP is better than the printer and the scanner for the reason that three in one (3 in 1) is better than two in one (2 in 1).

With the exception of breakdown. If the device is one, and it broke, the user deprives all the capabilities (printer, scanner, xerox) at the same time.

Equipment with a scanner means that in addition to the printer, the scanner also includes the device.

4) What is better printer or scanner?

The printer and the scanner have different functions, so the question is: "What is better" not correct. The printer prints on paper documents, images and other files that are on the computer.

The printer prints files from a computer on paper. The scanner makes the opposite: translates to the file (i.e., in the picture, in a digital form), the information that is "on the hands" in paper.

Together, the printer and the scanner complement each other: the translation from the "Figures" on paper, and translation from paper in the "digit".

5) What is the scanner driver?

Scanner Driver - This software (software), i.e. These are those programs with which the Iron scanner turns into a controlled device.

If the scanner driver is missing on the computer, it may be one of the reasons why the scanner does not work.

As a rule, the presence of the scanner driver is checked when the scanner is first connected to the computer. Recently, the drivers are automatically downloaded from the Internet (if the Internet is connected) in the first to connect the scanner to the computer.

If this does not happen, then it is necessary to remember, maybe when selling to the scanner, a disk with drivers was attached. Then the scanner drivers are installed on the computer from this disk.

An integrated option is also found. First, the drivers and programs for the scanner are installed from the disk attached to the scanner, and then these drivers and programs are also updated from the Internet.

6) What is the scanner resolution? What is the scanner resolution?

This parameter is indicating how the digital image of the scanned original will be obtained (see figure 3 in Fig. 3).

The higher the resolution, the more accurately there will be a digital copy (scan), it will be more like the original. But at the same time the scanning will take place longer, and the amount of file received will also be great.

With a smaller resolution, the scan is performed faster, the amount of file received is less, and worse quality.

PC user resolution Selects itself depending on the scan goal. As a rule, it is recommended to install not too high permission, for example, 300 dpi.

7) Type of scanner tablet, what is it? Scanner type long, what is it?

IN Tablet The original scanner is placed on the scan window and closes with a lid. The original lies motionless under the lid, and moves inside the scanner. Thus, scanning is carried out.

Tablet scanners are like independent devices, and can be included in the multifunctional devices: printer, xerox, scanner.

IN Stretch The scanner is exhausted from one end to the other end of the scanner. The scanner itself is still motionless. In this case, it is more likely that the original can get stuck, break, damage.

But the mechanism of the lengthy scanner is easier than that of the tablet, it works longer. In the broach scanners, as a rule, you can lay documents, which is called a bundle. And they will be automatically served for scanning one by one. This is its convenience compared to the tablet scanner.

True, there are already multifunctional devices with a tablet type scanners, which can also be supplied to the originals with a bundle. So manufacturers continue their endless competition for consumer preferences.

8) The scanner does not scan what to do? Computer (laptop) does not see the scanner, what to do?

Check the following points:

• Connect the scanner to 220V.
• Whether the scanner is enabled (the scanner may have its own power button).
• Connecting a scanner to a computer (usually via a USB port).
• Check the readiness of the scanner driver to start work as follows:

1. we bring the mouse to the image of the scanner in the "Devices and Printers" window,
2. we make a small pause,
3. a small window appears with inscriptions, testifying to the status of the device, which must be connected and ready to work.

• If the scanner connects to the computer for the first time, then you need to make sure the scanner driver is available.

9) What if the scanner gives an error? What is a scanner error?

To begin with, it is better to restart the computer, close unnecessary windows, disable all unnecessary programs and devices. And again try scanning a document or picture.

If it does not help, then the simplest in such a situation is "google", i.e. Search response online:

• Select error code (or "paint in blue"), which gives the scanner.
• Copy the selected error code, for example, using hot keys Ctrl + C.
• In the search (for example, Google, Yandex), insert error code, for example, using hot keys Ctrl + V.
• View error information and apply it in practice.

10) Scanner badly scans what to do? Scanner pale scans what to do? The scanner writes that the parameter is defined incorrectly.

Change the scanner settings (Fig. 3): Color format, resolution, brightness, contrast. The optimal settings select a PC user experimental.

I adjusted my scanner for several hours, trying to different settings, until I stopped on the parameters:

• color format
• file format.jpg,
• resolution 300 dpi,
• brightness 25,
• contrast 0.

11) Scanner writes that busy

If the scanner is in general access from several computers, then they can be used in the queue. While the previous user does not finish scanning, this access cannot be obtained.

If the scanner is individually access, on a personal PC, then you need to check if you have an accidental access to it through the Internet. On the jargon of the sysadminov, this is called "shaking the scanner", that is, "split the scanner" from the English word Share - share.

You can check it with a click right-click on the image of the scanner in the "Devices and Printers" window, then select the "Scanner Properties" or "Printer Properties" menu (for multifunctional devices).

In the "Properties: Type of Scanner or Printer" window that opens, on the Access tab, there should be no ticks opposite the inscription "Sharing this scanner (printer)"

12) Anti-virus scanner - what is it?

Anti-virus scanner - this is no longer a device, it is a program that does not have anything to do everything that is written above!

The antivirus scanner checks and treats the infected operating system of the computer. It does not conflict with the anti-virus program installed on the computer.

There are different antivirus scanners, for example, Dr.Web Cureit! Or Kaspersky Security SCAN, more. The anti-virus scanner is also called the attending utility.

P.S. Other computer literacy articles:

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