Request for quotations is a competitive way to select a supplier for public procurement, provided for by federal law 44-FZ. Simple and therefore popular. In this article, we will consider the features of its procedure, we will analyze step by step how to participate for the supplier, and how to make sure that the application is not rejected. The material will be useful to those who have never participated in this way purchases.

Request for quotations is the most suitable option for starting a tender activity. It is used for small purchases, up to 500 thousand rubles, its procedure is simple, understandable and clearly regulated: the supplier finds an interesting purchase on the EIS website, considers a notice with the terms of the contract and sends the customer a letter with his price offer. This view tenders are classified as "paper" - they are held not in electronic form on the ETP, but by filling out a paper application and physical transmission her customer. All received envelopes are opened in one day, and the winner is the one who offered the most low price, no further bidding.

Why requesting quotes is more convenient than other supplier selection methods

It is easier to participate in a request for quotes than in larger trades for a number of reasons:

• No digital signature required.
• No participation fee - securing the application.
• Applications can be submitted until the commission starts to open the envelopes.
• Fewer paperwork needs to be prepared.
• There is no penalty for dumping even if the price is reduced by more than 25%.

The only disadvantage of requesting quotes for a supplier is that it is impossible to find out what was in other bids, even when they have already been opened. This leaves the customer with the opportunity to choose “his own” as the winner. To prevent this from happening, it is better to be personally present at the opening of the envelopes.

Customers prefer the request for quotations because it is fast: the entire procedure from the publication of the notice to the signing of the contract can be completed in about 3 working weeks. However, restrictions are imposed on the volume of purchases carried out in this way: for the year they should be no more than 10% of all purchases of the customer, for an amount not exceeding 100 million rubles.

Step 1. Looking for suitable tenders

An independent search for any government procurement is carried out through a single information system... Customers are obliged to publish all tenders in it: both “electronic” and “paper”.

To filter interesting purchases, on home page site click on the magnifying glass at the end of the search bar, then select "advanced search".

fig. 1 Search bar UIS in the field of procurement

Fig. 2 Selecting advanced search

Drive in desired parameters... For example, 44-FZ, procurement method, we indicate the region, our field of activity and select the “Submission of applications” stage.

fig. 3 Parameter selection

How can a supplier evaluate the effectiveness of participation in a request for quotations?

Obviously, it is advisable to participate in the purchase when the possible profit exceeds the estimated costs. How to predict and calculate this?

• Participation in any procurement conducted by a request for quotations is free of charge. However, the customer may require the provision of security for the performance of the contract. What condition should be searched for in the notification. To this amount we add the costs of preparing the application and consulting services, if necessary.
• The counterbalance to these costs will be the payment under the contract - the amount that you yourself indicate in the application. It should be borne in mind that in the request for quotes, the winner is the one who offered the lowest price. Therefore, the amount of the contract consists of the cost of goods (works / services) and the amount of the minimum net profit at which you are ready to take on the order.

Step 2. Examining the quotation documentation

It should include:

• Notification of the procurement procedure. It contains the purchase identification code, information about the customer, it is indicated whether the contract is required to be secured, where and when the summing up will take place, the requirements for the supplier and a list of documents that must be provided.
• Description of the procurement object.
• Justification of the initial maximum price (you cannot bid above this).
• Application form.
• Draft contract.

Step 3. Fill out and submit an application

In the request for quotations, as in other tenders, any inaccuracy in the application threatens to reject it. Therefore, you should carefully study the notice of purchase, the draft contract and the requirements from part 3 of Article 73 44-FZ.

Interestingly, the law permits the filing of a request for quotations in electronic form. But this is provided only through the EIS system, in which such functionality is not yet available. Although some customers allow feed through email, but only if the application is signed with an enhanced unqualified electronic signature.

The application form is contained in the purchase notice. You need to download it, fill it out, print it and pack it in an envelope. Let's go through the points that may raise questions:

• Product name and characteristics. Should be formulated as concretely as possible, without listing and range of values: no “table made of plastic or wood, or PVC 70-80 cm wide”. An exception is when the range is a specific value. For example, to indicate “gravel with a fraction of 20 cm” is an error. Gravel elements can't all be the same size, therefore, the characteristic from GOST is indicated - “fraction of 20-30 cm”. In this case, the parameters of the goods in the application must remain within the ranges specified by the customer.
• Documents confirming the right to receive benefits. To do this, you must attach the requirement for the provision of benefits and a copy of the articles of association.
• Requisites with TIN of founders and directors. There is no need to attach certificates - you can just write the numbers.

The application is printed on letterhead, signed by the manager, and stamped. The rest of the documents provided for by the notification are drawn up in annexes.

Fig. 4 Sample of filling out a quotation order

The sheets of the application are packed in an envelope with the notice number, name and address of the customer indicated on it. It is not necessary to indicate the sender, this information must remain confidential until the winner is determined. It is also advisable to write the date of the opening procedure right on the envelope so that the customer's secretary in charge of correspondence does not accidentally open it earlier.

Step 3. We send the application to the customer

As already mentioned, at the moment a quote cannot be sent online - only by mail, courier or with an authorized representative. The latter must remember to take a passport and a power of attorney, make sure that the customer registers the application in the journal, and request a receipt indicating the date and time.

Considering that applications for a request for quotations are accepted until the commission has started opening the envelopes, but immediately before that it is submitted additional opportunity, it makes sense to come to the customer shortly before summing up and at the same time stay for the procedure.

How can I change or withdraw a request for quotations?

According to the law, it is possible to change or withdraw a quotation application only if the customer decides to change the terms of purchase. If nothing has changed, and you still have such a need, submit another application for the same request. The customer is obliged to return without consideration all applications submitted by the participant if more than one were received.

Step 4. Determination of the winner

Opening of envelopes with bids from all participants and selection of the winner of the procurement are carried out on the same day. The customer is obliged to make an audio recording of the procedure, and the commission must loudly and clearly voice:

• where, when and what time the autopsy takes place;
• name and address of the participant;
• the price he offered.

The winner is the participant who offered the lowest price if his application meets all the requirements. If there are several such participants, the winner is the one who submitted the application earlier.

Based on the results of the procedure, the customer draws up a protocol for the consideration and evaluation of applications and uploads it to the EIS. Accordingly, if you were not present at the opening of the envelopes, you can find out who won the tender after publication. If the results of the purchase raise questions, you can contact the customer for an explanation of the results - in writing or by e-mail.

Step 5. We conclude an agreement

If you have won the request for quotations, the customer will send you a draft contract, filled with the conditions from the notice and your proposed price, within 2 working days. You can sign it no earlier than 7 days later. However, if 20 days have passed since the date of signing the protocol, and the contract has not yet been signed, the participant is considered to have evaded. In this case, the tender is given to the supplier who took the second place. If this one has also evaded, the customer makes a request for quotations again.

What does “failed request for quotations” mean?

If in the EIS the tender has the status of “failed request for quotations”, this does not mean at all that the purchase has not been made. It is recognized as invalid in two cases:

• only one application meets the requirements;
• all applications were rejected.

In the first case, the customer enters into a contract with a single supplier. In the latter, the application deadline is extended for another 4 days, and the customer invites at least 3 potential suppliers to participate.

We hope that this article will help you cope with the quotation documentation and get a profitable government order. Search and analysis of tenders with us is faster and easier, join us.

Request for quotations is one of the simplest and most popular procedures for customers. The upper threshold for such a purchase is 500,000 rubles, and it can be done quickly. The only criterion for determining the winner is the price. There are also advantages for suppliers: the application is easy to prepare, the customer is not obliged to require financial security for the application and the execution of the contract.

Submission of applications

1. Terms of preparation of the application

The customer places the purchase and the draft contract at least 7 days before the deadline for submission of applications. This period can be reduced to 4 days if:

• The purchase amount does not exceed 250,000 rubles;
• Foodstuffs, fuels and lubricants, vital medicines are being purchased.

The deadline for submitting applications in an electronic request for quotations is 5 working days, regardless of the NMC.

The customer can change the notice, but no more than two days before the deadline for accepting applications.

2. The composition of the application

44-FZ does not regulate a sample application, but the customer must attach a form according to which the supplier prepares his proposal. The document must indicate:

• Member Details: for legal entity- the name of the company, its location, bank details, full name of the contact person; for natural person- Full name, place of residence, bank details;
• TIN of the founders, members of the collegial executive body, the person acting as the sole executive body of the participant in the request for quotations;
• Declaration of affiliation of the participant in the request for quotations to small businesses, socially oriented non-profit organizations, if such a requirement is provided;
• Information about the participant's consent to fulfill the terms of the contract, the name and characteristics of the goods, if delivered;
• If certain conditions, prohibitions or restrictions are prescribed in the purchase, then you need to provide originals or certified copies of documents that confirm compliance;
• The proposed contract price. It's the most important.

The customer has no right to demand other documents (Article 73).

An electronic application must contain the same documents and information as a paper application. The exception is that the participant's declarations are provided by means of the ETP:

• about belonging to the SMP and SONKO,
• on obtaining benefits as the FPS and the organization of disabled people,
• on compliance with uniform requirements.

3. Method of sending

• On paper in a sealed envelope "which does not allow viewing the contents of such an application until the envelope is opened."
• V in electronic format on the ETP by signing the application with a qualified electronic signature.

In the case of a paper quotation, there is a risk of not being able to submit an application on time, due to the fact that the deadlines are limited. Therefore, keep ready an application template that customers have already accepted. Analyze the prices your competitors are winning at to understand which offer is more likely to win.

If the customer is located in your city, it is better to bring the application in person. You can transfer it to the commission directly at the envelope opening procedure. If this is not possible, send by registered mail or a reliable courier service.

In an electronic quotation, everything is simpler: you just need to submit an application for the ETP on time.

What to do if the application was rejected

The customer's quotation commission can reject only those bids that do not fit the terms of purchase:

• The application came at the wrong time,
• No mandatory information,
• The supplier has offered a price that exceeds the NMC,
• The supplier does not belong to the SMP, and the purchase is carried out only among this category of entrepreneurs,
• The supplier has submitted two or more applications for participation without withdrawing old applications.

The customer must inform the supplier that his application has been rejected. In the notice, he indicates a specific reason and a reference to the article of the law, according to which the application does not meet the requirements.

You cannot reject an application if it does not contain documents not provided for by Article 73 44-FZ. For example, the customer does not have the right to demand from the supplier:

• Write down the price per unit of goods in the specification,
• Provide in the application a declaration of conformity (Article 31 44-FZ) and an extract from the Unified State Register of Legal Entities (in a paper quotation it is provided only by the winner, and in electronic this document is provided to the customer trading floor),
• Indicate on the envelope information about the person submitting the application,
• Apply for a specific template (you can use any form).

If the customer is wrong, file a complaint with the FAS. If the customer's claims are justified, you will no longer be able to submit a new application. According to the FAS and the Ministry of Finance, the rejected participants cannot submit a new application if the request for quotations did not take place due to the fact that all applications were rejected and the procedure was prolonged. Be aware of mistakes and prepare for your next purchases.

Determining the winner

The supplier proposes the contract price in his bid. Unlike an electronic auction, you cannot go into the red and pay extra to the customer for obtaining a contract. We wrote about "crossing zero" in this article.

It makes sense to participate in the request for quotations if the proceeds from the conclusion of the contract exceed the costs associated with its conclusion. If you set too low a price for your services and win, you will have to fulfill the contract at that price, otherwise you will end up in the RNP. You can withdraw and correct your application only if the customer has changed something in the notification.

If several participants offered the same low price, the winner is the one whose quotation was submitted earlier. This rule creates a dilemma in the case of a paper application:

• On the one hand, it's best to submit your quote as early as possible,
• On the other hand, if the customer makes changes to the documentation, he will have to re-submit the application, recalling the old one. If the customer is in another area, you lose money that you spent on sending an application by mail, and most likely you will not have time to submit a new one.

On the announced date, the customer opens all envelopes at the same time. All participants in the request for quotations have the right to be present at the opening of envelopes with applications (part 2 of Art. 78 44-FZ), to make audio and video recordings.

The ETP opens access to electronic applications at the same time within the period specified in the notice. Electronic applications are considered the next business day after the deadline for submitting applications.

Announcement of results and conclusion of a contract

The customer places in the EIS a protocol on the results of the quotation, in which he prescribes information about all submitted applications, including rejected ones, with the justification for refusing to participate. A separate copy of the protocol will be sent to the winner.

The contractor, selected based on the results of the quotation, provides an extract from the Unified State Register of Legal Entities and signs a contract. This period is limited by law: no earlier than 7 days and no later than 20 days from the date of posting the minutes of consideration and evaluation of applications. At the same time, you must provide the security of the contract, if the customer has made such a requirement.

If the contract is not signed on time, the contractor is recognized as evading, and the customer gets the right to file a claim to recover the costs from the winner. The obligation to conclude a contract in this case passes to the participant who took second place.

Any participant in the request for quotations can appeal its results within 10 days after the publication of the protocol (part 3 of article 105 44-FZ). By decision of the FAS, the signing of the contract can be postponed or canceled. Therefore, it is better to sign the contract after 10 days.

If the request for quotations under 44-FZ did not take place

If only one application is submitted or only one of all meets the requirements, the purchase is declared invalid and the contract is signed with a single bidder. If the quotation commission rejects all applications, then the deadline for admission is extended for another 4 working days. The customer must inform the EIS about this within 1 business day. If, even after the extension of the acceptance of bids, there are no bids, the customer changes his schedule and carries out the purchase again: in this or in another way.

The determination of the supplier can be canceled, but not later than two days before the deadline for submission of applications. If the purchase is canceled, the customer makes changes to the schedule within 24 hours: transfers the purchase or excludes it.

Information that the request for quotations will not take place is immediately published in the EIS and sent to everyone who submitted an application. From this moment on, the purchase is considered canceled.

For more details on the rules for making a request for quotations, see.

Request for quotations within the framework of public procurement is carried out on the basis of federal law. The main advantages of requesting quotes are the short lead times and simple form applications for participation. An additional advantage is the fact that the customer is not obliged to demand security for the application and security for the contract. Our material will help you understand various issues related to quotations: when and how to submit an application, at what point you should sign a contract if you win, how to defend your rights if they are violated.

In what cases is a request for quotations made?

It is possible that the quotation commission will reject all orders. Then the deadline for accepting applications is extended by another four working days. The customer must inform the EIS about this within one working day.

If, after the extension, the commission again does not accept any application, the customer will refuse this purchase and carry out another - in the same or in some other way. Information that the request for quotations will not take place is immediately published in the EIS and sent to each participant who submitted an application. From this moment on, the purchase is considered canceled.

Please note: to work in the EIS, as well as to participate in certain types of trading, a special electronic signature is required.

Those who are just starting to participate in public procurement often lack information about the opportunities and methods of participation. This article will help both beginners and more advanced participants in public procurement. And we'll talk about the simplest and therefore very popular way - request for quotations for supply.

The most famous and fastest type of tender, defined by Articles 42-47 of Chapter 4 of Federal Law No. 94-FZ of 21.07.2005, is a request for quotations. If we give a definition, then this is the placement of a state or municipal order for goods (works, services) for which there is an established market, without bidding, by requesting price quotations. In other words, the one who offers the lowest price wins the order. The participant's application must meet all purchase requirements.

Any legal entity or individual, including individual entrepreneurs, can become a participant in the procurement carried out by requesting quotations. The contract price for such a purchase should not exceed the amount of five hundred thousand rubles (except for cases provided for in law 94-FZ) during a quarter. The supplier can submit only one application and has no right to change it.

The state customer publishes free information on the request for quotations on the official portal zakupki.gov.ru. Simultaneously with the publication of the application on the website, the customer has the right to request a quotation price from suppliers, but not less than three companies that meet the purchase criteria.

Documenting the request for quotations.

Usually, starting the procedure for placing an order in the form request for quotations for supply, on the official portal, the authorized body publishes a notice, a quotation application form and a draft contract. Sometimes these documents are supplemented with a general part and instructions for completing the application.

Each notice of a request for quotations must include the following information (for simplicity, we will talk about a product, although this also applies to work or services required by the customer):

1. The name of the customer and his contact details;

2. Form of the quotation application;

3. Who will finance the order (budgetary or extrabudgetary funds);

4. Detailed information about the required product - name, quantity, specifications, requirements for the quality and consumer properties of the goods, warranty obligations of the supplier, any other requirements for the goods, allowing to specify the order;

5. Information about expenses that are included (or not included) in the price of the item. For example, shipping, insurance, customs duties and taxes, taxes and others obligatory payments;

6. Delivery time;

7. Place of delivery;

8. Reasonable maximum contract price;

9. Place and deadline (date and expiration date) for the submission of quotation bids;

10. Terms and conditions of payment for delivery;

11. Deadline for signing an agreement with the winner of the tender, calculated from the date of evaluation of applications and signing of the protocol of consideration;

12. Information about the absence of the participant in the request for quotations in the register of unscrupulous suppliers.

When filling out a quotation application, a participant must follow the instructions for filling out, if attached. According to article 44 of Law No. 94-FZ, the following information is required from the supplier:

1. Name (for an individual - full name), address of location and bank details;

3. If the request for price quotations is made for goods - the name and detailed specifications offered goods;

4. Consent to the execution of the terms of the contract;

5. Proposed price. Be sure to indicate what expenses were included or not included in the price (such mandatory payments as insurance, taxes and fees, customs duties, transportation costs and others).

To consider applications, a quotation commission is created, which may not accept the application. True, this can happen only in two cases:

The quoted bid does not meet the requirements of the notification;

The price indicated in the application is higher than the maximum purchase price.

All other reasons for rejection of quotation bids are unacceptable and may be appealed in court.

The step-by-step process of participating in a request for quotations is shown in the table.

Despite the apparent speed and simplicity of the tender in the form of a request for quotations, this form has a number of disadvantages:

• - since there are no requirements to seal the application in an envelope, the prices offered by the participants are known to the organizers even before the deadline for accepting applications. This enables stakeholders to influence the procurement results.
• - although the customer saves money, these savings are often very insignificant.
• At the same time, the positive aspects of this form of procurement are very, very attractive:
• - to submit an application it is not required to collect and attach a large amount of documents. Licenses, approvals and other related documentation are not required, as well as sealing the application in an envelope.
• - the request for quotations can ideally be carried out in one day. Although in practice it takes from 4 to 7 working days to receive applications from participants, the decision on who won is made the very next day. It is very fast compared to other forms of tenders.
• - the selection of the winner is carried out according to one criterion - at the proposed price. Therefore, all other preparatory work, such as the development of tender documentation, scheduling indicators that are essential for evaluating the application, and others.

We hope our article helped you get an idea of ​​what a request for quotations is and we wish you good luck with public procurement.

Request for quotations under 44-FZ- this is a method of conducting a government order, the winner of which is the participant who offered the lowest price and whose application meets the established requirements of documentation and legislation.

From January 1, 2019, the request for quotations must be processed electronically. However, the law provides for cases when the procedure can be carried out in paper form.

As Clause 1 of Art. 72 - its specificity is that information about everything that the customer needs is communicated to an unlimited number of persons through the EIS, and the order goes to the one who offers the lowest price.

Request for quotations under 44-FZ procedure

Recalling the definition of quotation according to 44-FZ, we establish that the selection of a contractor in this way is carried out only under certain conditions. The maximum amount indicated in the contract, for the sake of which the selection is being made, should not be more than half a million rubles, and the amount for which the customer purchases per year should be one hundred million rubles.

Enforcement of the contract in the request for quotations is at the discretion of the customer. As practice shows, most often it is absent.

The organization of the request for quotations is devoted to the third paragraph of FZ-44, as many as 8 articles: from 72nd to 79. It is in them, basically, that all the details are described.

In case you need help in drawing up a quotation request or are not sure about the correctness of filling, you can use our service of filing an application or get a free consultation of our specialists.

Both potential participants and organizers should know that participation under 44-FZ is free.

The average price of a contract concluded following the request for quotations procedure in 2017 is 0.13 million rubles... According to the Ministry of Finance, this indicator is similar to the data for 2016.

The share of request for quotations, among other types of tenders in 2017, is approximately 10% and this is a significant increase over the previous period. Biggest Savings budget funds in 2017 was achieved following the results of the request for quotations and amounts to 23% .

Quotation Request Notice

One of the first steps in procurement is the drafting and publication of a request for quotation notice.

The term for placing a notice of a request for quotations:

1) not less than 7 working days before the end of the application deadline.

2) in the case of purchases in the amount of less than 250 thousand rubles, as well as in the cases established by 44-FZ, not less than 4 working days.

The document, without fail, must contain the following information:

1. Information about the customer, contract and requirements for participants:

   - name, location, postal address, full contact details of the person in charge of the tender;
   - a thesis statement of the terms of the contract, a description of the procurement object, information on the quantity and place of delivery of the goods or the place of performance of work or provision of services, as well as the terms of the contract;
   - purchase code;
   - existing restrictions in the choice of suppliers and contractors, established taking into account the requirements of 44-FZ;
   - conditions (term, place, procedure) for submitting applications for participation in the request for quotations;
   - justification of the contract price;
   - information on the need to provide security for the execution of the contract with an indication of the amount;
   - a detailed list of documents that must be provided by the procurement participant;
   - requirements for the absence of information about the organization, its founders or the sole executive body in the register of unscrupulous suppliers (contractors, executors) (at the request of the Customer).

2. Form for filing an application for participation in the request for quotations 44-FZ, including for filing an application in electronic form.
3. Information about when and where the envelopes will be opened and access to electronic applications will be opened.
4. Data on the person and organization responsible for concluding the contract based on the results of the request for quotations, as well as on the mechanism for concluding the contract in the event that the company that offered the lowest price avoids concluding the contract.
5. Information about the conditions under which a unilateral refusal to perform the contract is possible.
6. Benefits provided to contractors in accordance with Art. 28-30 44-FZ, namely: providing benefits to institutions of the penal system, organizations of disabled people and small businesses, socially oriented non-profit organizations.
7. A draft contract must be attached to the notification.

Application for participation in the request for quotations

The participant has the right to submit an application at any time from the moment of posting a notice of its holding and until the date and time of the deadline for submitting applications provided for by the notice. If the customer made changes to the notification, the procurement participant has the right to change or withdraw his application. before expiration submitting applications for participation.

An application for participation in a request for quotations must contain the following data and documents:

Name, location (for a legal entity), last name, first name, patronymic (if any), place of residence (for an individual), bank details;

the participant's consent to fulfill the conditions specified in the notice;

the key point is the cost offered by the potential performer;

documents confirming the right to receive benefits;

TIN of the founders, the person performing the functions of the sole executive body (usually, this is the General Director);

documents confirming that the participant belongs to small businesses or socially oriented non-profit organizations, if such a restriction is established by the Customer in the notice of a request for quotations.

if the Customer establishes any conditions for admission or prohibition of admission of goods or services (for example, for goods of foreign origin): documents confirming the compliance of goods with these conditions (licenses, certificates, certificates).

According to paragraph 4 of Art. 73 ФЗ-44, this is an exhaustive list of documents and information that the Customer has the right to demand from the participant.

44-FZ does not establish a strict sample of a participant's quotation application, however, the customer is obliged to indicate in the notification the approximate form of such an application.

In general, the procedure for conducting a request for quotations under 44-FZ is simplified as much as possible and a sample protocol, as well as a sample of filling out an application, for this moment, is not provided.

Stages of the request for quotations

To simplify the perception of the procedure for conducting a request for quotations under 44-FZ, we will divide it into 10 stages.

1. A purchase notice, if it is about an amount of up to 500 thousand rubles, is placed in public access 7 business days or more before the deadline for applications. If the purchase amount does not exceed a quarter of a million, the admissible publication period is reduced to 4 working days.
2. In both cases, together with the notice, a draft contract is published, for the sake of which this tender is being held. By law, the notice must remain in the free free access before the end of the application deadline.
3. By placing a notice, the customer has the right to request quotations from at least 3 persons or companies involved in the provision of the necessary goods or services.
4. The publication of the notice is not required when the procedure is carried out by organizations operating on the territory of foreign states. In this case, the customer simply requests the cost of the goods from at least three potential contractors. In this case, the contract price can also be any.
5. Special rules also apply to the request for quotations under 44-FZ for the purchase of everything necessary for the provision of an ambulance and an ambulance. specialized assistance in an emergency or urgent form, or to maintain normal life support:

   - a request for quotations 44-FZ can be carried out for the procurement of food and emergency medical aid, fuel and other goods necessary to create normal living conditions, exceeding the threshold of half a million rubles, in some situations:
   ... if a claim was filed for termination of the contract in connection with its non-performance and the claim was satisfied;
   ... if the procurement supervisory authority ordered the cancellation of the results of the tender or auction and made a decision to search for a contractor by requesting quotations; the basis for making a decision in this case may be an application from the customer, which must be submitted no later than ten days from the date of issue of the above order;
   ... if the concluded contract is terminated by the Customer in unilaterally;
   - in all these situations, the contract is concluded for the period necessary for holding a tender or auction and, accordingly, for the amount of goods necessary to ensure the life of people during this period.

6. All bids for participation in the request for quotations submitted on time must be registered. You cannot refuse to register an application only on the basis of the absence of information on the envelope about the person who submitted it. This information cannot be required by law either.
7. The customer ensures the confidentiality of the submitted information up to the opening of access to it.
8. In the event that one quotation bid is submitted under Federal Law 44, the purchase may be declared invalid.
9. Access to applications takes place at the time and place specified in the notification. Everyone who has applied for participation has the right to be present, the possibility of which must be taken care of by the customer. His responsibilities also include organizing audio recordings of opening access to information contained in applications.
10. The Quotation Commission may reject applications that do not meet the conditions stated in the notification. Such cases include the excess of the proposed price of the maximum contract price.

Quote request protocol

The protocol can tell about the results of the request for quotations under FZ-44. There is no sample for it, but the content requirements are described in detail in Clause 8, Art. 78, 44-FZ. It must contain information about the customer, as well as about all submitted applications, including rejected ones (with justification for refusal to participate). The protocol must be signed by all members of the commission and posted in the public domain.

A protocol is drawn up in 2 copies, one of which remains with the customer, the other within 2 working days from the date of signing is transferred to the winner with the attachment of the draft contract.

Conclusion of a contract based on the results of a request for quotations from 44-FZ

The contractor, selected on the basis of the results, must sign the contract within the time specified in the notice.

44 FZ defines the deadline for signing a contract upon request for quotations: it must be concluded not earlier than in 7 days from the moment of posting the protocol of consideration and evaluation of applications and no later than 20 days from the date of signing the specified protocol.

If the conclusion of the contract based on the results of the request for quotations of 44-FZ did not take place on time, then the contractor is recognized as evading, and the customer gets the right to file a claim for reimbursement of costs. The contract is concluded with the participant who offered the same or the next price.

The signing of the contract can be postponed, for a period of just over four weeks, but only in case of special circumstances or the presence of court acts. In such cases, it is necessary to notify the partner about the impossibility of concluding a contract within a day, and in case of cancellation of acts or the disappearance of circumstances, inform about it the next day.

According to Part 2, Art. 96 44-FZ, the customer has the right to demand security for the execution of the contract under 44-FZ in the request for quotations.

He must inform about this in the notice or in the draft contract. In this case, the winner of the purchase must deposit the security on the customer's account before signing the contract. Enforcement of a contract under 44-FZ when requesting quotes can be made both with personal funds and with a bank guarantee.

Failed request for quotations under 44-FZ

If one application is submitted for participation in the request for quotations under 44-FZ, then it is considered that the determination of the contractor did not take place and the contract is signed with the existing applicant.

If the commission rejects all the options, then the deadline for submitting quotation bids under 44-FZ may be extended by 4 business days, which must be reported in the notification within one business day. If, as a result, only one applicant appears whose proposal meets the conditions of the notification, then he is recognized as the winner. If, even after the extension of the acceptance period, there are no bids, the customer changes the schedule and purchases again.

Canceling a request for quotes

There are situations when you need to know how to cancel a request for quotations 44-FZ. Determination of the supplier can be canceled 2 days before the expiration of the period specified in the notice, and earlier. After making such a decision, the customer must change the schedule no later than one day later.

Information that the request for quotations will not take place is immediately published and communicated to everyone who submitted the application. From the moment of publication, the definition of the supplier is considered canceled.

Request for quotations in electronic form

The updated Law 44-FZ introduces the possibility of conducting a request for quotations in electronic form from July 1, 2018. A from 1 January 2019 years - customers will be required to make purchases under 44-FZ on electronic platforms.

Paragraph § 3.1 44-FZ establishes a complete list of requirements for the procedure for requesting quotations in electronic form. The main points are:

1. The notice of the procurement must be published at least 5 days before the deadline for the submission of bids.
2. Changes to the notification are possible no later than 2 days before the end of the application submission.
3. Extending the deadlines for filing applications so that from the date of posting changes to the deadline for filing applications, there are at least 5 days.

Sample application for a request for quotations

Below is one of the options for a quotation order. Consider which are the most frequent mistakes may be admitted by participants when filling out this form.

1. It is necessary to carefully fill in the name of the customer, since in addition to it, the Notified Body may also be indicated in the documentation.
2. The organizational legal form must be written in an expanded form, for example, "Limited Liability Company", not "LLC".
3. Be sure to enter the TIN of the founders and the head of the contractor organization.
4. The legal address of the company must match the statement.
5. The general director and the accountant must be registered separately, even if they are one and the same person.
6. In the absence of a site, you must provide information about it.
7. It is better to indicate the price in this format: 45,000 (forty five thousand) rubles. 00 kopecks
8. Field "Percentage of contract price reduction (specified at the discretion of the procurement participant)" it is still recommended to complete.
9. It is necessary to attach a declaration of conformity of the procurement participant to the uniform requirements as part of the application.
10. If there are no other documents in the application, then 0 should be indicated in the corresponding line.
11. When signing the application, in addition to the full name, it is also necessary to indicate the position.

OOO IWC"RusTender"

The material is the property of the site. Any use of the article without specifying the source - the site is prohibited in accordance with article 1259 of the Civil Code of the Russian Federation