If you often use the same well-established expressions in letters or in text, for example, “Good afternoon”, or other similar ones, you can make your work a little easier with the help of the existing functions autotext or autocorrect. These functions have the same property, they add to the document already prepared template text. The only difference is in the way they are called. works in automatic mode and when entering a combination of letters, provided that there is a ready-made element in the AutoCorrect list, an option is offered for insertion.
Autotext works in manual mode, and to insert the desired element you choose yourself from the list offered by the program. For application autotext In your document, go to the "Insert" tab on the ribbon and click "Quick Blocks".

Hover your mouse over the line "Autotext" and select the desired option from the drop-down list.

What would be on your own add element in autotext type a variant of a word or phrase, select it and click "Express blocks" and select "Save selection to collection of express blocks".

The "Create a new building block" window will open where you should select the necessary parameters, that is, select or create a new category, specify which collection this fragment should be placed in, etc., then click OK.

If you often use abbreviations, abbreviations, you can also tuneentering certain abbreviations. Click "File" and select "Options". Navigate to "Spelling" and click "AutoCorrect Options".

In the window that opens, on the "AutoCorrect" tab, enter in the field: abbreviation on the left, full text on the right. Click "Add" and OK.

Now after entering an abbreviation in the text and pressing the spacebar, the abbreviations will automatically be replaced by the full text.

To speed up text entry in Word program there are special automation tools - autocompletion and autocorrect.

Let's sort it out when we need it AutoCorrect in Word 2007, 2010 And text completion.

Auto-completion of the text is that when you enter several characters of a word, the program “guesses” what should be entered and automatically offers an input option. In more early versions prior to Word 2007, you could accept by pressing the key ENTER or reject - for this you just need to continue typing.

Input autocompletion was implemented as a special tool - and Word 2010 given function can be said to be absent, since the AutoText procedure brings more time costs than time savings through the creation of new building blocks, since there is no pop-up dialog box with possible options- as in Word 2003, (below we will consider how and why to use building blocks).

How then to use the auto-completion of typed text in Word 2007 rationally and with time savings, we will analyze the example below, so:

Customize AutoComplete in Word 2007.

Autocompletion is configured on the AutoText tab in the Menu dialog box. > Word options. For example, in this article the expression "dialog box" is repeated quite often and it makes sense to automate its input. Proceed as follows.

1. Open the AutoCorrect dialog box (Menu > Word Options).

2. Open a tab Word options and further on the numbered numbers, as in the figure below, we sequentially perform the steps that will enable the text auto-completion function - correcting spelling errors.

3. Check the box - Automatically correct spelling errors.

4. In the element input field, enter your text, for example dial on the left side, and dialog window on the right side as shown below. Thus, when entering the text "dial", press ENTER and Word will automatically complete this phrase for you.

5. Click the Add button.

6. Close the AutoCorrect window by clicking the OK button.

To use the AutoComplete tool even more thoroughly, you can use the AutoText toolbar. Like other toolbars, it is opened with the Paste command. > Text > Quick Blocks > Save Selection.

In the next submenu in the figure below, in the "Collection" column, select AutoText, then OK. Thus, we saved the previously selected word “hello” in the AutoText collection and, the next time we need it, we call the “AutoText” menu and select the desired word or word combination, thereby not typing it manually.

To simplify the work, you can display the AutoText button in the panel quick start, to do this, press: Menu> Word Options> Customization> in the left column of the menu, select> All commands> find Autotext, select and add, look at the quick launch bar, a button has appeared - AutoText.

When you click on the AutoText button that appears, a drop-down list appears that allows you to select the necessary (previously entered by you) words and phrases. And finally, it has a button Save selection for quick creation new elements (words and phrases) of autotext.

At first glance, it doesn't make much sense to choose words or groups of words from blanks. Someone who is good at the keyboard will quickly enter the desired text than select it with the mouse. This is true, but not really. For those who work with texts for a long time, not only speed is important, but also comfort. Automatic input does not tire, but allows you to relax, and therefore its use has a positive effect in the end.

AutoCorrect in Word 2007, Word 2010.

For in English, which does not have case endings, auto-completion as you type is a very handy feature. Unfortunately, the situation with the Russian language is somewhat more complicated. Even if we set up an automatic set of words "dialog box", we will not facilitate the input of expressions " dialog boxes”, “dialog box”, etc. Putting the words “dialog box” everywhere and then manually editing the endings is not a very convenient technique. It’s better to immediately type the text letter by letter without any automation!

Another convenient tool comes to the rescue - AutoCorrect. Its essence is that instead of the desired expression, you can type a given sequence of characters, and it will automatically turn into what is required. For example, I prefer to start such sequences with a dot:

.to - - dialog box;
.yes- - dialog box;
.dn - - dialog boxes;
.win - Windows;
.osu - - operating system Windows.

Point selection is convenient because this sign is always "at hand". Distinguish a dummy point from real program maybe without difficulty, because after a real point there should always be either a space or the end of a paragraph, and there is no space in our record.

1. Open the AutoCorrect dialog box (we discussed how to open the AutoCorrect menu above in paragraph - Setting AutoComplete in Word 2007 ).

2. On the AutoCorrect tab, select the Replace as you type check box.

3. In the Replace field, type a character combination, for example, to .

4. In the field - on the right, enter alternative text, for example - a dialog box.

5. Select unnecessary combinations and delete them with the Delete button.

6. Close the AutoCorrect dialog box and use the handy trick.

Automatic search and replace in Word.

This tool is used when editing texts. It is launched with the command ctrl+f. In its simplest form, it is very easy to work with it.

It is necessary to enter the text to be replaced in the Find field, and the replacement text in the Replace with field. However, this is far from all the available possibilities.

You can create very complex search combinations if you use the More button to open an additional panel. It has Format and Special buttons. The Format button allows you to take into account not only the code of the characters being searched for, but also their font and style, such as italic or bold. The Special button provides the ability to look for or insert special characters, such as "end of paragraph", "em dash", etc.

Consider pretty complex example. Suppose the author of a book, who does not know the rules for using special characters, used a hyphen instead of a dash instead of a dash. You cannot automatically replace all hyphens with a dash, because some hyphens may be correct. However, we can take advantage of the fact that there is always either a space or an “end of paragraph” character before a dash, but they cannot be before a hyphen.

In this case, you need to perform the search and replace two times. In the first case, we are looking for a space + hyphen, and in the second case, the end of the paragraph + hyphen. In the first case, we change them to space + dash, and in the second case - to the end of the paragraph + dash.

Similarly, remove extra characters "end of paragraph".

More complex search and replace operations can be performed with an intermediate transformation of the document - in several stages. For example, at the first stage, different combinations of characters are turned into some rare character, say, "#" or "&", and then at the second stage this character is searched for and replaced with a combination of the correct characters.

AutoText function this is a very convenient way to save time when working in the program Microsoft Word. With the click of a button, you can insert frequently used phrases or names into your documents. For example, you can use AutoText to insert a greeting, address, or signature in emails. Learn how to get started with AutoText in Word now! It's very simple!

To use AutoText in Word 2007 and above, you need to add it to the panel quick access. You can then easily create and insert your own AutoText entries.

Adding AutoText to the Quick Access Toolbar

To add the AutoText feature to the Quick Access Toolbar, follow the instructions below:

1. From the File menu, select Options.

2. In the Word Options window that opens, click on the Quick Access Toolbar tab.

3. In the "Select commands from" field, put "All commands", and in the list below, click on "Autotext" and click the "Add" button.

4. Click OK. The AutoText button will now appear on the Quick Access Toolbar:

Adding text to AutoText

1. Select the text you want to add. It can be several words, paragraphs, fields, graphics, tables or other objects.

2. Click the AutoText button, and then click Save Selection to AutoText Collection or press ALT+F3.

3. In the Create New Building Block window that opens, in the Name field, enter a name for the AutoText. You can use this name to identify this AutoText in a list or to manual input AutoText by entering its name (more on this later).

4. The collection should remain "Autotext".

6. The Description field only serves as a reminder to you of the contents of the AutoText. It may not be entered.

8. In the Options field, you can choose how the AutoText block will be inserted: insert content only (as it was created), insert in a new paragraph, and insert on a new page.

Inserting AutoText in a Document

Position the cursor where the autotext should be inserted. There are two ways to insert it:

1. Manually: Enter a name for the AutoText and press F3. Also, Word may prompt you to press the Enter key to paste.

2. mouse: Click the AutoText button, click the desired entry to paste it, or right-click the entry and select where you want to paste it.

Editing and Deleting AutoText Entries

1. Editing. To edit AutoText properties such as name, category, description, right-click on the AutoText entry and select "Edit Properties...". To change or remake the autotext itself, you need to insert it, change it, and then save it, just like a new entry, but with the same name. And the program will overwrite the old autotext with the new one.

2. Removal. To delete an AutoText entry, right-click on it and select "Organize and Delete...". The Building Blocks Organizer window will open, select desired entry AutoText and click the Delete button. Confirm the deletion, then click "Close" to finish.

When working in Word in editable text documents often you have to insert “duty” phrases, addresses, term sets, names, and similar blocks of text. Entering them manually every time means wasting precious time, inserting them from a pre-prepared file standard method copy / paste is already better, but again you need to open this file, find the desired element in it, copy it, return to Word and only then paste it.

In general, again, it all comes down to a waste of time.

Fortunately, Word has a feature that allows you to insert blocks of text into your document quickly and without any hassle. It's called Autotext. The essence of her work is as follows. Text fragments selected in Word are saved in a special file Normal.dotm, which serves as a template, which, if necessary, inserting text is accessed by the user by pressing just one button. Now let's imagine that you have some text and you need to add it to the AutoText template.

Select the desired section of text in the document, switch to the tab "Insert" and in block "Text" click on top middle icon "Express blocks". In the menu that opens, select "Autotext" -> "Save Selection to AutoText Collection".

In the dialog box that appears "Create a new text block" give him (if you want to) suitable name and save it by pressing "ok". No other parameters need to be changed.

Now you can paste saved text from "Autotext" to documents anywhere, while retaining the original formatting of the template. And to save yourself from having to switch to the tab every time "View" and call "Autotext", add it to the Quick Bar Access Word why click on the menu item "Autotext" right-click and select the appropriate option from the context menu.

It is likely that over time you will accumulate a lot of text blanks and you will want to delete unnecessary ones. This is also very easy to do. Call template from "Autotext", right-click on the entry you no longer need and select the menu item "Organize and Delete...".

This opens the building block organizer window.

Press the button in it "Delete" and the entry will be removed from the template file Normal.dotm.

MS Word has a large set various functions, which can facilitate the user's work in it. And autocorrect is one of them. It allows the user to correct misspelled words. If you type quickly using ten-finger typing, AutoCorrect can help you correct words that have jumbled letters. In addition, you can configure it so that after typing certain combinations of letters or numbers, special characters or symbols are inserted into the text.

Now let's take a closer look, how to do autocorrect in ms word. Click on the "File" button or on the Word logo in the left upper corner and select "Options" from the menu that opens.

The following dialog box will appear. In it, open the "AutoCorrect" tab. Now check the "Replace as you type" checkbox. Below, in the line "replace", write the desired word, and in the line "to", the correct word that will be in the document.

Click on the "Add" button and check the "Automatically correct spelling errors" box. Click "OK" to save the settings.

As you can see, the window already contains various words and characters, for which autocorrect will also be performed. Usually there are words in which the user can make a mistake or mix up the order of the letters. You can complete this list yourself.

If you do not need some of the proposed options, select them in turn with the mouse and click "Delete".

If you type a lot, and the same phrases or long words are often repeated in the text, then set up autocorrect for them too. To do this, in the "replace" field, it is better to write combinations of letters and numbers that are not used in the language.

For example, after I type "trm" and press the spacebar, the text will show the phrase "now consider."

You can also make autocorrect in Word for special characters. For example, you often use the "S" sign in text. We open the window familiar to us, and fill in the "replace" and "on" fields. I simply copied the sign of the amount from the text of the document. Please note that there should be a marker in the "formatted text" line.

Now, when I type "*sum" and press the space bar, the S sign will be automatically inserted into the text (the S should be the sum sign instead).

If you copied a large piece of text, and there are short dashes, or the wrong quotes, you can replace words or characters in Word.

Let's take a short snippet as an example. Here, the usual dashes need to be replaced with long ones, and Ribin's surname should be changed to Rybin.

Press the key combination Ctrl+H. The Find and Replace window opens. Click the "Replace" tab. In the "Find" field, enter the wrong last name, in the "Replace" field - the correct one. Click "Replace All".

Now let's do the substitution for the dash. Instead of en dashes, the document may contain hyphens that are used in ordinary words - so and so. They don't need to be replaced. But in such words, spaces are not put before and after the hyphen.

Click on the "More" button, a window will open additional options. In the "Find" field, put italics and press the spacebar. Now click on the "Special" button and select "Short dash" from the list, it will be displayed in symbols. Press the spacebar again.

In the "Replace with" field, do the same, only select "Em dash" in the list. Click "Replace All".

The text after the replacement looks like this.

That's all. Adjust the autocorrect settings in Word, or use the replacement in Word. At first it will be unusual, but over time you will get used to it, and it will be much easier to work with documents.

As a rule, they are looking for a replacement for Microsoft Word if it is only about the free use of a text editor. But even as a paid product, Word is still the most popular document creation program. The secret of the popularity of the brainchild of the software giant is in the functionality and convenience of the interface. Perhaps the only thing that the popular text editor lacks is a customizable word auto-completion function - the function of predicting the words entered by the user, as in search engines.

However, auto-completion not only of words, but even of entire phrases can be configured and used as part of the AutoText feature. Also, the word auto-completion function, which is not only pre-configured, but also using ready-made dictionaries, can be implemented in Word using third party program Comfort Typing Pro. Both of these options will be discussed below.

So how do you set up word completion in Word?

1. Autotext inside Microsoft Word

Automatic word completion is a very handy thing when typing the same type of text. Words and phrases added to the AutoText collection can appear instantly in a document. It is enough to type a few initial characters and, when a special field appears, press Enter to insert the entire word or phrase. To do this, however, you first need to do a little work to add frequently used words and phrases to the AutoText collection.

Access to the autotext start button in Word is not implemented very well for frequent use. In the "Insert" tab, you must select the "Text" button, then - "Express Blocks", and then - "AutoText".

Since the auto-completion database must first be created independently, periodically saving the necessary words and phrases to the autotext collection, the button for this function will obviously not be out of place on the quick access panel. Click the "File" menu.

Let's go to "Settings".

Click the tab on the left "Quick Access Toolbar". In the "Select commands from:" column, select "Insert tab". At the very top of the list we will see the button "Autotext". It must be added to the quick access toolbar field using the button in the middle "Add". To save the settings, click "OK" at the bottom.

The AutoText button will appear on the Quick Access Toolbar. In the future, to add words and phrases to the AutoText collection, you must first select them in the document, then click the AutoText button and use the save option.

The Save to AutoText Collection form in Word allows you to define words and phrases in different categories. In principle, the entire vocabulary database can be saved to the default category "General". For the convenience of working with large stocks of words, it is better to define them in different thematic categories. In the drop-down list of the category there is an item "Create a category".

Selecting this item will open the new category name field. After setting the name, the category will appear in the form for saving words to the AutoText collection. Next, select the desired category and click "OK" at the bottom of the form.

Words and phrases saved in the AutoText collection will be available in the preview table when you click the AutoText button on the Quick Access Toolbar. When you select a preview, its contents - words or phrases - will be automatically inserted into the document.

But with the contents of the AutoText collection, it is much more convenient to work with the type of word completion. As mentioned, words and phrases from the collection will be automatically added after pressing the Enter key, when an autotext field appears next to the characters you enter.

You can remove unused words and phrases from the collection by clicking the autotext button and calling the preview context menu. The Arrange and Delete command will open the Organize AutoText Collection window.

The AutoText Organizer window is called the Building Block Organizer. It stores blocks with other Microsoft Word template fragments. Sorting blocks in this window into categories allows you to quickly find blocks with the right words and phrases in the AutoText collection. Blocks will be deleted with the "Delete" button at the bottom of the window.

Undoubtedly, with the AutoText function, you can increase the productivity of creating documents of the same type. At the same time, autotext is not a full-fledged substitute for the word completion function. Own artificial intelligence Autotext Word, alas, does not. The word auto-completion feature, which is absent in Word, but available in the arsenal of another well-known text editor - LibreOffice Writer - provides for automatic replenishment of vocabulary in the process of working with documents. By activating the option to collect words in the autocorrect settings, the user of LibreOffice Writer will receive suggestions for auto-typing from a self-generated database of individual words previously present in the text open documents.

The real word completion feature in Word, however, as in any other text editor Windows can be embedded using the Comfort Typing Pro program.

2. Word completion with Comfort Typing Pro

The Comfort Typing Pro program provides a small table with options for completing the typed word in the character input area. The word options change instantly as you enter the next characters. The program has its own dictionaries in several languages, including Russian. These dictionaries can be supplemented with your own frequently used words.

Comfort Typing Pro is a paid program (630 rubles), but it can be downloaded completely free of charge from the official website and also tested for free for a whole month after installation.

The word auto-completion feature in Comfort Typing Pro itself is called word auto-suggestion. But this is not the only functionality; the program also provides Windows with a custom keyboard language switcher and text templates.

After installation and launch, the program will be minimized to the system tray. We call the program menu on the Comfort Typing Pro icon in the system tray and first of all we check that the option "Allow auto-suggestion of words" is active. Next, open "Settings".

On the left, select the "Auto-suggest" tab. Here, too, the word completion function can be turned on and off as unnecessary. If there is no need to change the function settings, we simply assign a convenient key for inserting words below.

In the "Dictionaries" tab, you need to download and install Russian-language dictionaries. For some reason they are not supplied with the program.

If necessary, you can install dictionaries for other supported languages.

After downloading, the dictionaries will be available automatically. At any time, you can access the "Dictionaries" options tab, select one or another dictionary from the list and, by clicking the "Edit" button, add your own words. The dictionary will open in a regular notepad. In order for the word auto-completion function to automatically replenish its vocabulary while working with various documents, the “Remember user words” option must be active in the “Dictionaries” tab.

After making any changes, click "Save" at the bottom.

We can test the function: open Microsoft document Word, we begin to enter text and, if we have the necessary words in the table of completion options, insert them with the assigned key.

Moving between variants of words within the table is carried out by the navigation keys - the up arrow and the down arrow.

Have a great day!

Avoid iterating over frequently used text in documents with AutoText and AutoCorrect.

AutoText processes large chunks of text and is saved with the Word template.

The AutoCorrect feature can replace multiple characters up to 255 characters in full text and will also be available in all Office applications.

Creating and Using an AutoText Element

Select the text in the document that you want to convert to a reusable snippet.

Press ALT+F3.

Enter the required data in the dialog box Creating a New Building Block. Most of the defaults are fine, but including a unique name and description makes AutoText easy to find and use.

Using AutoText

To use text, go to the tab insert> Express blocks, > Autotext and select the item you want.

Setting up and using the AutoCorrect item

In the document, select up to 255 characters to be converted into a reusable snippet.

Go to chapter> Parameters> Spelling and press the button AutoCorrect options.

On the tab AutoCorrect check the box Replace as you type if it's not already installed.

In section replace enter the characters you want to initiate for automatic text entry. The text selected in the document should appear in the field on the.

Click the button Add, but then the OK button and press again OK button .

To use text, enter the characters entered in the field replace. Press Spacebar or Enter to replace the characters you typed with a reusable piece.

AutoText is not available in the web application, and this AutoCorrect feature does not support text replacement entries.

To do this, click the button Open in Word and change the text.

Note: This page is translated automatically, therefore its text may contain inaccuracies and grammatical errors. It is important to us that this article is useful to you. Was the information helpful? For convenience also (in English).