The AutoText command allows you to automate the insertion of frequently used words, phrases, or graphics into documents. As an element of auto text, postal addresses, standard clauses of the contract, names of goods or pictures, addresses are used. Email, a list of personal data from the Outlook address book. Each text or graphic element saved as an AutoText item is assigned a unique name. Entering the name of the element enables the insertion of auto text into the document.
Word suggests the first words of the selection as the item name. You can enter a different name for the item. To preserve the element along with its formatting, include a paragraph character in the selection.
Rice. 5.4... Dialog box used to create an auto text item
Word contains a ready-made set of auto-text elements: words and expressions of the type frequently encountered in business correspondence In response to, reference information about open file: Creation date, File name, Full file name, etc. To insert an AutoText element, enter the first few characters of its name into the document. A tooltip with an auto text element will be displayed. Press the key Enter or F3 to accept the offer or continue typing.
Working with AutoText is made easier by the toolbar Autotext(AutoText) (fig. 5.6). It can be displayed in the following ways:
- Select from the menu View(View) commands Toolbars(Toolbars), Autotext(AutoText).
- Press the button Panel(Show Toolbar) in the dialog box AutoCorrect(Autocorrect) on tab Autotext(AutoText) (see fig.5.5).
Rice. 5.5... Dialog box for inserting frequently used words and expressions
To speed up text entry in Word program there are special automation tools - autocompletion and autocorrect.
We will sort it out in order when we need it. AutoCorrect in Word 2007, 2010 and autocomplete text.
Auto-completion of the text consists in the fact that when you enter several characters of a word - the program "guesses" what should be entered, and automatically offers an input option. In more early versions before Word 2007, you could accept a keystroke ENTER or reject - for this you just need to continue typing.
Auto-completion was implemented as a special tool - and Word 2010 this function can be said to be absent, since the Autotext procedure brings more time costs than saving it through the creation of new building blocks, since there is no pop-up dialog box with possible options- as in Word 2003, (below we will look at how and why to use building blocks).
How, then, to use auto-completion of the type of text in Word 2007 rationally and saving time, we will analyze in the example below, so:
Setting up auto-completion in Word 2007.
Auto-completion is configured on the AutoText tab in the Menu dialog box > Word options. For example, this article often repeats the expression "dialog box" and it makes sense to automate its input. Proceed as follows.
1. Open the AutoCorrect dialog box (Menu > Word Options).
2. Open the tab Word parameters and further on numbered numbers, as in the figure below, we sequentially perform actions that will enable the text auto-completion function - correcting spelling errors.
3. Check the box - Automatically correct spelling errors.
4. In the element input field, enter your text, for example dial on the left, and dialog window on the right side, as in the picture below. Thus, when entering the text "dial", press ENTER and Word will automatically add this phrase for you in full.
5. Click the Add button.
6. Close the AutoCorrect window by clicking the OK button.
To use the AutoComplete tool even more thoroughly, you can use the AutoText toolbar. Like other toolbars, it opens with the Insert command > Text> Express Blocks> Save Selection.
In the next submenu in the picture below, in the "Collection" column, select Autotext, then Ok. Thus, we have saved the previously selected word "hello" in the autotext collection and, if necessary, call the "Autotext" menu and select the required word or word combination, thereby not typing it manually.
To simplify the work, you can bring the Autotext button to the panel quick launch, to do this, press: Menu> Word Options> Settings> in the left menu column, select> All commands> find Autotext, select and add, look at the quick launch panel, the Autotext button appeared.
When you click on the Autotext button that appears, a drop-down list appears that allows you to select the necessary (previously entered by you) words and phrases. Finally, it has a Save Selection button for quick creation new elements (words and phrases) of autotext.
At first glance, it doesn't make much sense to choose words or word groups from blanks. Anyone with a good command of the keyboard will enter the desired text faster than select it with the mouse. This is true, but not entirely. For those who work with texts for a long time, not only speed is important, but also comfort. Automatic input does not tire, but allows you to relax, and therefore its use has a positive effect in the end.
AutoCorrect in Word 2007, Word 2010.
For in English that does not have case endings, autocomplete as you type is a very handy feature. Unfortunately, the situation with the Russian language is somewhat more complicated. Even if we set up the automatic typing of the words "dialog box", we will not make it easier to enter the expressions " dialog boxes"," Dialog box ", etc. Placing the words" dialog box "everywhere and then manually editing the endings is not a very convenient technique. It’s better to type the text at once without any automation!
Another convenient tool comes to the rescue - AutoCorrect. Its essence is that instead of the desired expression, you can type a given sequence of characters, and it will automatically turn into what is required. For example, I prefer to start sequences like this with a period:
.do - - dialog box;
.da- - dialog box;
.дн - - dialog boxes;
.win - Windows;
.osu - - operating system Windows.
Point selection is convenient because this sign is always “at hand”. Distinguish a dummy point from real program can easily, because after the real point there must always be either a space or the end of a paragraph, and there is no space in our record.
1. Open the AutoCorrect dialog box (we discussed how to open the AutoCorrect menu above in paragraph - Customizing Auto-Completion in Word 2007 ).
2. On the AutoCorrect tab, select the Replace as you type check box.
3. In the Replace field, type a character combination, for example, to.
4. In the - field on the right, enter alternative text, for example, a dialog box.
5. Select and delete unnecessary combinations using the Delete button.
6. Close the AutoCorrect dialog box and use a convenient technique.
Automatic search and replacement in Word.
This tool is used when editing texts. It is started by the command Ctrl + F... In its simplest form, working with it is very simple.
You must enter the text to be replaced in the Find field, and the replacement text in the Replace with field. However, these are far from all the available options.
You can create very complex search combinations if you open the additional panel using the More button. It has Format and Special buttons. The Format button allows you to take into account not only the code of the characters you are looking for, but also their font and style, for example, italic or bold. The Special button allows you to search for or insert special characters, for example, "end of paragraph", "em dash", etc.
Consider pretty complex example... For example, the author of a book, who does not know the rules for using special characters, used the hyphen instead of the dash. You cannot automatically replace all hyphens with dashes, because some hyphens may be correct. However, we can take advantage of the fact that there is always either a space or an end-of-paragraph character before a dash, and there cannot be a hyphen before it.
In this case, you must perform search and replace twice. In the first case, we are looking for a space + a hyphen, and in the second case, the end of a paragraph + a hyphen. In the first case, we change them to space + dash, and in the second case, to the end of the paragraph + dash.
The extra characters "end of paragraph" are deleted in the same way.
More complex search and replace operations can be performed with an intermediate transformation of the document - in several stages. For example, at the first stage, different combinations of characters are converted into some rare character, say, "#" or "&", and then at the second stage this character is searched for and replaced with a combination of correct characters.
Try not to iterate over frequently used text in documents with AutoText and AutoCorrect.
Autotext processes large chunks of text and is saved with the Word template.
AutoCorrect can replace multiple characters up to 255 characters in full text and will also be available in all Office applications.
Create and use an auto text item
Select the text in your document that you want to convert to a reusable chunk.
Press Alt + F3.
Enter the required information in the dialog box Creating a new building block... Most of the defaults are fine, but including a unique name and description make AutoText easy to find and use.
Using AutoText
To use text, go to the tab insert> Express blocks, > Autotext and select the item you want.
Setting up and using the AutoCorrect item
Select up to 255 characters in your document to convert to reusable chunk.
Go to chapter> Parameters> Spelling and press the button AutoCorrect options.
In the tab AutoCorrect check the box Replace as you type if not already installed.
In chapter replace enter the characters you want to trigger for automatic text input. The text highlighted in the document should appear in the box on the.
Click the button Add, a then - the OK button and press again OK button .
To use text, enter the characters entered in the box replace... Press the spacebar or enter to replace the entered characters with a reusable passage.
AutoText is not available in the web application and this AutoCorrect feature does not support text replacement entries.
To do this, press the button Open in Word and change the text.
Note: This page has been automatically translated and may contain inaccuracies and grammatical errors. It is important for us that this article is useful to you. Was the information helpful? For convenience also (in English).
Autotext function this is a very convenient way to save time when working in the program Microsoft Word... With the click of a button, you can insert frequently used phrases or names into your documents. For example, you can use AutoText to insert a greeting, address, or signature in emails. Find out how to get started with AutoText in Word now! It's very easy!
To use AutoText in Word 2007 and above, you need to add it to the Quick Access Toolbar. Then you can easily create and insert your own auto text elements.
Adding AutoText to the Quick Access Toolbar
To add the AutoText function to the Quick Access Toolbar, follow the instructions below:
1. From the File menu, select Options.
2. In the Word Options window that opens, click on the "Quick Access Toolbar" tab.
3. In the “Select commands from” field, put “All commands”, and in the list below, click on “Autotext” and click the “Add” button.
4. Click OK. Now the Autotext button will appear on the Quick Access Toolbar:
Adding text to Autotext
1. Highlight the text you want to add. It can be multiple words, paragraphs, fields, graphs, tables, or other objects.
2. Click the AutoText button, and then click Save Selection To AutoText Gallery, or press Alt + F3.
3. In the "Create a new building block" window that opens, in the "Name" field, enter a name for the autotext. You can use this name to identify this AutoText in a list or to manual input autotext by entering its name (you will learn about this a little later).
4. The collection should remain "Autotext".
6. The Description field serves only as a reminder for you about the content of the auto text. It can be omitted.
8. In the Parameters field, you can choose how the autotext block will be inserted: insert only the content (as it was created), insert into a new paragraph and insert into a new page.
Insert auto text into a document
Place the cursor where the autotext should be inserted. There are two ways to insert it:
1. Manually: Enter a name for the auto text and press F3. Also, Word may prompt you to press the Enter key to paste.
2. By mouse: Click the Autotext button, click on the desired entry to insert it, or right-click on the entry and select where you want to insert it.
Editing and Deleting Auto Text Entries
1. Editing... To edit the properties of the autotext, such as name, category, description, right-click on the autotext entry, select "Change properties ...". To change or alter the autotext itself, you need to insert, change, and then save it, just like a new record, but with the same name. And the program will overwrite the old autotext with the new one.
2. Deleting... To delete an AutoText entry, right-click on it and select "Arrange and Delete ...". You will see the Building Blocks Organizer window, in it select desired entry AutoText and click the "Delete" button. Confirm the deletion, then click "Close" to finish.
When working in Word in editable text documents often it is necessary to insert "duty" phrases, addresses, sets of terms, names and similar blocks of text. Entering them manually each time means wasting precious time, inserting from a prepared file standard method copy / paste is already better, but again you need to open this file, find the desired element in it, copy it, return to Word and only then paste.
In general, again it all comes down to a waste of time.
Fortunately, Word has a feature that lets you insert blocks of text into your document quickly and without the hassle. It is called Autotext... The essence of her work is as follows. Fragments of text selected in Word are saved to a special file Normal.dotm, which serves as a template, which the user calls when it is necessary to insert text by pressing just one button. Now let's imagine that you have some text and you need to add it to the AutoText template.
Select the desired area of text in the document, switch to the tab "Insert" and in the block "Text" click on the upper middle icon "Express blocks"... In the menu that opens, select "Autotext" -> "Save selection to AutoText collection".
In the appeared dialog box "Create a new text block" assign it (if you want to) a suitable name and save it by clicking "Ok"... No other parameters need to be changed.
Now you can paste the saved text from "Autotext" to documents anywhere, while retaining the original template formatting. And to save yourself from having to switch to the tab every time "View" and call "Autotext", add it to the quickbar Access Word for which click on the menu item "Autotext" right click and select in context menu the corresponding option.
It is likely that over time you will have a lot of text templates and you will want to delete unnecessary ones. This is also done very simply. Call the template from "Autotext", click on the entry you no longer need with the right mouse button and select the item "Order and delete ...".
This will open the Building Blocks Organizer window.
Click the button in it "Delete" and the entry will be removed from the template file Normal.dotm.
MS Word has a wide range of different functions, which are able to facilitate the user's work in it. And autocorrect is one of those. It allows the user to correct misspelled words. If you are typing quickly using 10-finger typing, AutoCorrect can help you correct words that have mixed letters. In addition, you can customize it so that after typing certain combinations of letters or numbers, special characters or symbols are inserted into the text.
Now let's take a closer look, how to do autocorrect in MS Word... Click on the "File" button or on the Word emblem in the left upper corner and select "Options" from the menu that appears.
The following dialog box will appear. In it, open the "AutoCorrect" tab. Now check the "Replace as you type" box. Below, in the line "replace", write the desired word, and in the line "on", the correct word that will be in the document.
Click on the "Add" button and put a tick in the "Automatically correct spelling errors" box. Click "OK" to save the settings.
As you can see, the window already contains various words and characters, for which autocorrect will also be performed. Usually there are words in which the user can make a mistake or confuse the order of the letters. You can add to this list yourself.
If you do not need some of the proposed options, select them in turn with the mouse and click "Delete".
If you type a lot, and the text often repeats the same phrases or long words, then set up autocorrect for them as well. To do this, in the "replace" field it is better to write such combinations of letters and numbers that are not used in the language.
For example, after I type "trm" and press the spacebar, the phrase "now consider" appears in the text.
You can also make autocorrect in Word for special characters. For example, you often use the "S" character in your text. Open the window familiar to us, and fill in the "replace" and "with" fields. I just copied the sum sign from the text of the document. Note that the "formatted text" line must contain a bullet.
Now, when I type "* sum" and press the spacebar, the S sign will be automatically inserted into the text (instead of S there should be a sum sign).
If you copied a large piece of text, and there are short dashes, or the wrong quotes, you can make a replacement for words or characters in the Word.
Let's look at an example of a short snippet. Here the usual dashes should be replaced with long ones, and Ribin's surname should be changed to Rybin.
Press the key combination Ctrl + H. The Find and Replace window opens. Click the Replace tab. In the field "Find" we enter the wrong surname, in the field "Replace" - the correct one. Click "Replace All".
Now let's do the replacement for the dash. Instead of an en dash, the document can contain hyphens, which are used in ordinary words - so and so. You don't need to replace them. But in such words, spaces are not put before and after the hyphen.
Click on the "More" button, a window will open additional parameters... In the "Find" field, put italics and press the space bar. Now we click on the "Special" button and select "En dash" from the list, it will be displayed by symbols. Press space again.
In the field "Replace with" we do the same thing, only in the list we select "Em dash". Click "Replace All".
The text after replacement looks like this.
That's all. Configure the autocorrect settings in Word, or use the replacement in Word. At first it will be unusual, but over time you will get used to it, and it will be much easier to work with documents.
14204When working in Word, it is often necessary to insert into editable text documents "Attendants" phrases, addresses, sets of terms, names and similar blocks of text. Entering them manually each time means wasting precious time, inserting from a previously prepared file using the standard method copy paste
- this is already better, but again you need to open this file, find the desired element in it, copy it, return to Word and only then paste it.
In general, again it all comes down to a waste of time.
Fortunately, Word has a feature that lets you insert blocks of text into your document quickly and without the hassle. It is called. The essence of her work is as follows. Fragments of text selected in Word are saved to a special file Normal.dotm, which serves as a template, which the user calls when it is necessary to insert text by pressing just one button. Now let's imagine that you have some text and you need to add it to the template. .
Select the desired area of text in the document, switch to the tab "Insert" and in the block "Text" click on the upper middle icon "Express blocks"... In the menu that opens, select -> "Save selection to AutoText collection".
In the dialog box that appears, assign it (if you want to) a suitable name and save it by clicking "Ok". No other parameters need to be changed.
Now you can paste the saved text from into documents anywhere you want, while the original template formatting will be preserved. And to save yourself from having to switch to the tab every time "View" and call it, add it to the Word quick access toolbar for which right-click on the menu item and select the appropriate option in the context menu.
It is likely that over time you will have a lot of text templates and you will want to delete unnecessary ones. This is also done very simply. Call the template from, right-click on the entry you no longer need and select the item "Order and delete ...".
