Do you use OneNote as part of your Microsoft office suite? An electronic notepad is very convenient for taking notes and storing information, and also offers many other great features. For example, with its help you can keep to-do lists and organize the most time manager. Let's figure out how.

Using keyboard shortcuts

Like any application, OneNote has its own "hot keys", the most common of which are easy to remember. So, by pressing the combination Ctrl + 1, an empty box will appear on the left of the current line or paragraph - a checkbox for filling with a tick. Pressing the same combination again will fill the checkbox with a checkbox (on the third click, the checkbox will simply disappear), or you can check or uncheck it with a simple mouse click.

Similarly, in combination with Ctrl key other numbers work. So Ctrl + 2 will put down the star icon, which can be used for important notes, including in the list, and Ctrl + 3 will add a question mark.

These elements are called tags. They are also available on the ribbon menu via the Home tab and the Tags area. In particular, by clicking here on the "Find tags" button, you can get a list of all entries marked with a particular tag.

In addition, the combination Ctrl + u will create bulleted list, the use of which, along with a checkbox for checkmarks and notes of importance, may be quite sufficient for the formation of to-do lists.

Files at your fingertips

It often happens that it is difficult for us to remember where a particular file was saved, especially if it was a long time ago. OneNote suggests not to bother in this regard, but to immediately insert files into notepad entries. This will be especially true if your to-do list later needs to use specific files from the device.

Add office documents or PDFs, videos, or music to OneNote. You can simply transfer the file to OneNote with the mouse, after which a shortcut to the document will be automatically created and you will no longer have to look for it. You can double-click to open it later (audio and video can be played directly in OneNote).

Communication with Outlook

By itself, OneNote is a very useful solution, but in conjunction with the Outlook email client, it can become even more functional. When creating appointments in the Outlook calendar, you can add notes to them from Notepad using the Meeting Notes button. At the same time, notes can be either yours personally or common to all participants.

In addition, cases and tasks created in mail client from Microsoft may also be associated with the OneNote app. At the same time, it will be possible to mark the task as done directly in the electronic notebook. In OneNote itself, it is convenient to create tasks for Outlook through the ribbon menu, the Home tab, the Tags area, and the Outlook Tasks button (this way you can immediately set the due date for the task).

Mail client Microsoft Outlook 2016 allows you to use it as a full-fledged organizer. Here you can keep events in the calendar, a to-do list with reminders and all kinds of notes.

Do not forget about the task

Perhaps the main problem with paper to-do lists is that they take up space. Whether it's a notebook, a sticker, or just a piece of paper. And there is always the possibility of losing records or not taking them with you when you need them.

With a digital notepad, there is no such problem. OneNote is available on every possible platform, so if you're not in the habit of leaving at home mobile phone, then your notes will always be with you. And even if you do not have the appropriate application installed on your mobile device, you can always access your notebook via the Internet (this can also be convenient if you are not using your computer - just log in to office.com under your account and get access to your office documents).

In addition, the presence of the OneNote app on mobile devices allows you to always quickly make notes, including adding new tasks to yourself, at any time - whether you are traveling in transport or at a business lunch. The thought came - recorded. The phone is always at hand. As a last resort, you can use the audio recording option, which is also available in OneNote, if for some reason you are uncomfortable typing in text.

Appearance of OneNote

OneNote's default view convenient form gives you access to your notebooks and entries in them, without overloading with unnecessary information. However, when working with to-do lists, a full display of all sections may simply be redundant.

Through the ribbon menu in the "View" tab, you can switch the display to "Page View" so that nothing distracts from the information. In this case, the size of the window with the mouse can be made more compact. Or, in principle, you can select the “Pin to desktop” option. In this case, your entries will be neatly located on the right side of the screen on top of the rest of the windows.

This view can be very handy when you are looking for some information on the Internet, say, preparing for a vacation, or just constantly working on a computer. The to-do list is always at hand. In addition, this view will be relevant if you use the option of linking files of various office applications, for example, OneNote with text editor word. Check if this option is enabled in this moment You can click on the link icon in the top right corner.

To exit Alternate View, simply click on the double arrow icon in the right upper corner one note.

In this article, we will begin to consider the program Microsoft OneNote, which is included in a large part of the office suite from Microsoft Office. This program was created and specifically designed to make it easier to work with large amounts of information. Therefore, in the era of the Internet, this software is very useful to you.

What is Microsoft OneNote?

So, what kind of office program is OneNote? And I will tell you very interesting and useful tool. If in practice you learn to use all its main features, then it will become an indispensable assistant for you. We will consider the tenth version, which is part of the Microsoft Office 2010 office suite. OneNote is included in almost every version of the office suite.

Many will ask: And how to run OneNote on a computer?“I will say that there is nothing complicated here. You just need to find a shortcut on your computer desktop after installing the program. If you do not find the shortcut there, then go to the menu " Start» —> « All programs» —> « Microsoft office". There in this folder and select desired program. Personally, on my Windows 7, this is the way. You should also have something similar.

So, after starting the program, the main window opens before us. Now let's slowly figure it out. First, we will learn about how this office program works with information, where it is stored and how its cataloging is organized. Here, as we can see, a personal Notebook (1) . Scroll down a bit using the slider (4) and we will see that the picture shows the association of OneNote with a regular notebook.

On the screenshot of the program, we see that on the left are the so-called notebooks. They generally correspond to real books. What is on top (tabs (2)), corresponds to the sections in the diary. And finally, on the right we have some specific sheets or subsections. Here they are called pages (3) . So that you have an association with how Microsoft Office OneNote works, visual pictures are placed in the program itself.

Now we are in a personal notebook (1) , tab (2) « General and the very first leaf (3) . There is a screenshot here, which you can see in more detail later. Below is information about additional features one note. In principle, we will now do all this with you and at the same time learn how to use the program in practice.

In general, on the first page we are shown how information is actually organized, how it is stored here, what books, sections and pages can be created, as well as examples of its use at work and at home:

• at work- as, various notes, fixing any ideas, stages of work, plotting and so on.
• Houses- these are, respectively, some kind of to-do lists or other notes.
• at school- it's for study.

Features of OneNote

Let's take a brief look at the features of this program. Switching to a page (3) « OneNote Basics” and we see that the program does not need to save the entered information. It is saved automatically when added. Therefore, no further action is required in this regard. Also in the screenshot we see that you can insert an image and print text without any problems.

As in , all Text Attributes can be applied here. Let's go down a little lower and see a picture that illustrates the principle of organizing and storing data in OneNote. Let's go down even lower in the program itself and see how the search is carried out and general access but we'll talk about that later.

Go to page " Best use ". Here, some separate points in the Microsoft concept suggest that we use it as the best option. This one and pasting into your OneNote. Let's go down using the slider and see the picture of sending a note as a letter. That is, you can send some page from a certain section of the notebook to e-mail to my friend.

Below is also shown that you can search the web for information and add it to your MS OneNote. You can also comment on files and store documents inside your notebook. By the way, in order to save a document inside a book, you just need to drag it from a folder or desktop window to a page window in Microsoft OneNote and the document will be saved in a notebook. Even if you delete it from your computer, it will still remain in this book. If you go down in the office program, you will see a few more functions.

What's new in Microsoft OneNote 2010

Now let's go to the page " New opportunities". As for the new features that are provided to us in OneNote 2010 and that version 2007 did not provide, here you can find out from this list what's new here.

Improved organization:

• Improved page tab organization:
• Multilevel nested pages.
• Collapsing nested pages.
• Jump to any page with a quick search.
• Desktop pinning.

• Links to other notes, like on a wiki site.
• Quick styles for highlighting headings.
• Automatic links to web pages and documents in notes.
• Inserting mathematical formulas.
• Notes on Outlook tasks.
• Send content to any section of Microsoft OneNote 2010.

General access:

Sharing from anywhere:

• Access from anywhere:
  • General access via the Internet.
  • Viewing and editing in the browser.
  • Sync notes with OneNote Mobile.

• Sharing Notes:
  • Highlight unread changes.
  • Display the initials of the author.
  • Version history.
  • Search for recent changes.
  • Search for changes by author.
  • Faster synchronization with SharePoint.

Organize topics with nested pages.

Microsoft OneNote is an application for storing notes, as well as other graphic and text data. It is included in the standard "set" of the operating room. Windows systems and, as a result, is completely free. By the way, the program has a UWP version adapted to work on touch screens. The latter supports the handwriting function.

The functionality of the note editor is very similar to that of Word. It has a characteristic tabbed interface, contains drawing tools, allows you to change the location graphic objects drag and drop, apply different formatting options, use hyperlinks, and so on. AT new version Microsoft OneNote now has the ability to add videos from Office Mix, YouTube, and Vimeo to your notes.

OneNote is tightly integrated with other Microsoft products. For example, integration with the Edge browser allows you to save web pages for later viewing offline, and a close connection with Outlook makes it easy to share notes (or their separate parts) with other people. You can also import materials from Excel, PowerPoint, Visio and other programs. Supports automatic data synchronization with mobile applications. In general, Microsoft OneNote is main part Microsoft ecosystems.

The program does a good job of organizing, cataloging, sorting and searching for created notes. In particular, you are allowed to add tags and short descriptions.

In addition to the functions of a personal notepad, OneNote also performs the functions of a task planner and calendar. The program requires the user to have account Microsoft.

Key features and functions

• storage, cataloging and sorting of notes;
• standard and UWP versions;
• integration with other Microsoft products (Edge, Outlook, PowerPoint, and so on);
• data synchronization with mobile applications;
• support for hyperlinks;
• handwriting functionality in the UWP version;
• support for tags and short descriptions;
• the ability to add text, graphics files, tables and videos to notes;
• performance of functions of a calendar and the scheduler of tasks.

In this article, we will start looking at Microsoft programs OneNote, which is part of a large office suite from Microsoft Office. This program was created and specifically designed to make it easier to work with large amounts of information. Therefore, in the era of the Internet, this software is very useful to you.

What is Microsoft OneNote?

So, what kind of office program is OneNote? And I will tell you a very interesting and useful tool. If in practice you learn to use all its main features, then it will become an indispensable assistant for you. We will consider the tenth version, which is part of the Microsoft Office 2010 office suite. OneNote is included in almost every version of the office suite.

Many will ask: And how to run OneNote on a computer?“I will say that there is nothing complicated here. You just need to find a shortcut on your computer desktop after installing the program. If you do not find the shortcut there, then go to the menu " Start» —> « All programs» —> « Microsoft office". Here in this folder and select the desired program. Personally, on my Windows 7, this is the way. You should also have something similar.

So, after starting the program, the main window opens before us. Now let's slowly figure it out. First, we will learn about how this office program works with information, where it is stored and how its cataloging is organized. Here, as we can see, a personal notebook is already installed (1) . Scroll down a bit using the slider (4) and we will see that the picture shows the association of OneNote with a regular notebook.

On the screenshot of the program, we see that on the left are the so-called notebooks. They generally correspond to real books. What is on top (tabs (2)), corresponds to the sections in the diary. And finally, on the right we have some specific sheets or subsections. Here they are called pages (3) . So that you have an association with how Microsoft Office OneNote works, visual pictures are placed in the program itself.

Now we are in a personal notebook (1) , tab (2) « General and the very first leaf (3) . There is a screenshot here, which you can see in more detail later. And below is information about the additional features of OneNote. In principle, we will now do all this with you and at the same time learn how to use the program in practice.

In general, on the first page we are shown how information is actually organized, how it is stored here, what books, sections and pages can be created, as well as examples of its use at work and at home:

• at work- as, various notes, fixing any ideas, stages of work, plotting and so on.
• Houses- these are, respectively, some kind of to-do lists or other notes.
• at school- it's for study.

Features of OneNote

Let's take a brief look at the features of this program. Switching to a page (3) « OneNote Basics” and we see that the program does not need to save the entered information. It is saved automatically when added. Therefore, no further action is required in this regard. Also in the screenshot we see that you can insert an image and print text without any problems.

As in , all Text Attributes can be applied here. Let's go down a little lower and see a picture that illustrates the principle of organizing and storing data in OneNote. Let's go down even lower in the program itself and see how the search and sharing is carried out, but we'll talk about this later.

Go to page " Best use". Here, some individual points in the Microsoft concept suggest that we use it as the best option. This one and pasting into your OneNote. Let's go down using the slider and see the picture of sending a note as a letter. That is, you can send a page from a certain section of the notebook by e-mail to your friend.

Below is also shown that you can search the web for information and add it to your MS OneNote. You can also comment on files and store documents inside your notebook. By the way, in order to save a document inside a book, you just need to drag it from a folder or desktop window to a page window in Microsoft OneNote and the document will be saved in a notebook. Even if you delete it from your computer, it will still remain in this book. If you go down in the office program, you will see a few more functions.

What's new in Microsoft OneNote 2010

Now let's go to the page " New opportunities". As for the new features that are provided to us in OneNote 2010 and that version 2007 did not provide, here you can find out from this list what's new here.

Improved organization:

• Improved page tab organization:
• Multilevel nested pages.
• Collapsing nested pages.
• Jump to any page with a quick search.
• Desktop pinning.

• Links to other notes, like on a wiki site.
• Quick styles for highlighting headings.
• Automatic links to web pages and documents in notes.
• Inserting mathematical formulas.
• Notes on Outlook tasks.
• Send content to any section of Microsoft OneNote 2010.

General access:

Sharing from anywhere:

• Access from anywhere:
  • General access via the Internet.
  • Viewing and editing in the browser.
  • Sync notes with OneNote Mobile.

• Sharing Notes:
  • Highlight unread changes.
  • Display the initials of the author.
  • Version history.
  • Search for recent changes.
  • Search for changes by author.
  • Faster synchronization with SharePoint.

Organize topics with nested pages.

OneNote is a great note-taking tool, but unfortunately it's not talked about often. This program has more features than many people think, undeservedly depriving it of attention. A few tips will help you use OneNote more effectively, both for those who are not yet familiar with this Microsoft product, and for those who constantly work with it.

First: OneNote is a cool program

OneNote is included in the Microsoft Office suite and has been around for about 10 years. Despite this, users still continue to explore it, and very often the program becomes a real discovery. Here are a few things that attract users:

1. OneNote is similar to an electronic version of a notebook. You can create an unlimited number of notebooks in it, they have different sections, and sections have pages. The pages inside the notebook are organized by color to make it easier to navigate.
2. You can insert anything into the pages: pictures, audio, video and files (just drag and drop). All this diversity can be placed in different parts of the page, as you wish. You can add an audio recording next to the meeting note and attach a photo of the event next to it.
3. OneNote is incredible convenient search: You can search for text in pictures and even audio and video as easily as handwritten notes. The program can read your handwriting without converting it to text, although you can do that too if you want. Stylus support is one of OneNote's biggest selling points and sets it apart from Evernote, although you'll need a Tablet PC for that. Be that as it may, the 2013 version of OneNote allows you to write and draw with your finger.
4. The program can be integrated with Outlook and other Microsoft Office programs.

Take quick notes without opening the program

Two program shortcuts help you create new notes even faster. If you press Win + N, a small panel will open, and Win + S will take a screenshot of any part of the screen.

In Windows 8.1, to take a screenshot, press Win+Shift+S. Quick notes are automatically saved in the "Unfiled Notes" section, and screenshots can be saved in any section.

Another feature - if you right-click on the OneNote icon on the taskbar, you can start recording audio or assign any other action: a quick note, a screenshot, or launch OneNote.

Edit and format notes with keyboard shortcuts

You can quickly add tags, insert checkboxes and special note names with keyboard shortcuts. In fact, there are a lot of these combinations, but we will indicate only four of them, with which you can create a new note:

• Add new page at the end of the section - Ctrl + N
• Add a new page below the current tab at the same level - Ctrl + Alt + N
• Add a subpage below the current one - Ctrl + Shift + Alt + N
• Do current page subpage or vice versa, move it to more high level: Ctrl + Alt + ] (right bracket) or Ctrl + Alt + [

Cutting a web page to paste into OneNote

If you have OneNote installed, Internet Explorer appears two handy tools: Send to OneNote and Link to OneNote. The program saves the web page, the time you use it and adds its URL.

If you haven't used IE in a while, you can insert a printout of your document from your browser using the Send to OneNote panel.

Embed audio, video, math formulas, links and more

As mentioned above, one of best features OneNote - support for embedding anything, which simplifies not only work, but also search. Feel free to experiment with search. Here are some ideas on how you can use it:

• scan handwritten prescriptions;
• record lectures and then search for them by key terms;
• add screenshots and search for text in them;

If you need to find something in video and audio files, you can find it like this: File>Options>Audio and Video

If you have a stylus-enabled screen, OneNote can help you:

• draw ;
• turn your doodles into text;
• write notes on cut or scanned pages;

Change the view to make it easier to work

AT normal mode you see all the notebooks, tabs, sections, and pages, but the view menu offers more options. F11 opens full screen mode, which is great if you're working with a note. deployed Workspace help you focus on your work without being distracted by something else, and the "Pin to desktop" mode is great for working with notes and the browser at the same time.

Use templates and add-ons

Templates and add-ons enhance OneNote. In the "Page Templates" tab, you will see what you can work with right now: templates for students, for work, and many others. You can also download beautiful templates from the Microsoft Office site. The blank templates even have options for resizing the page, such as up to 3x5 for a file cabinet or postcard. If you often use the same type of documents, you can customize the template that will be applied to the page and save it to save time.

Like other office programs, OneNote has several applications, such as the free Onetastic, which works with 2010 and 2013 applications. With this app, you can view OneNote pages on your calendar, crop and rotate images in the program, create your own macros, pages, sections, and more.

There is another useful addition - Outline, which is useful for cross-platform use. It takes notes made in OneNote and syncs them to your iPad or Mac. You can view OneNote files on your iPad and they will look exactly the same as on your computer. There is a free version of this program and Outline+ for $14.99.

Use with other Microsoft Office programs

If you're a regular user of Microsoft Office programs, OneNote can help you get the job done faster and easier. In version 2013, it became possible to insert tables Microsoft Excel or even create them. In this case, the table will be edited in Excel, but all changes will be displayed in real time. You can also add shapes for Visio and simpler flowcharts.

One of the most useful features- integration with Outlook. You can check the box next to any line on a OneNote page and it will turn into an Outlook task. You can also send format-preserving pages to others so they can read your notes even if they don't have OneNote installed on their device. Finally, you can transfer meeting notes along with all the details from Outlook to OneNote.

These tips only touch on OneNote features to organize your notes, and if you don't already have a favorite note-taking program, maybe you should try it?