Many of us have to work with documents every day. Microsoft Word.. Students make their course and thesis in it, write abstracts and reports, and someone does not represent without a widdle of their work. This is one of the most important programs in our computers and laptops. But often we lack the elementary skills to work with the Word. But if we knew about all below the secrets presented, the work would be even faster and easier. It's really useful advicewhich each should know modern user Computer.
How to start printing anywhere in the sheet without pressing the multiple Enter or space?
It is necessary to bring the cursor to place the start of the print and make a couple of fast presses: Word will put the strings, tabulation and marks for the place that was specified. And you can see it clearly when the icon is enabled the hidden formatting signs.
Any text can be translated immediately in the Word, without copying it to the Internet browser.
Directly in your document you can make a quick translation of any text. The base includes more than 40 languages \u200b\u200band three translating options. You can start work by clicking on the "Review" and "Language" tab.
Useful feature of Kerning
In order to maximize the font, the intervals between the letters, the size of the text - use Kerning. With this chip, you can change the intervals and between the words, and between the letters as you need. To use the Kerning, press the "Ctrl + D" combination and go to the Advanced tab.
Hide text
An interesting feature that allows you to hide the text that can be seen only in the display mode of non-printable characters. You never know when you can use such a thing! To do this, select the desired text, press the "Ctrl + D" combination and then hidden.
Inspector of documents will help you verify your document for compatibility with previous versions. microsoft programs Word.
This will help you not to pierce if you want to open some kind of document on someone else's computer, on which the Word version may differ from yours. And this assistant is able to run a text readability check for people with disabilities and identify hidden properties and data in the document.
How to edit pdf format files?
Yes, yes, PDF files can easily be edited using a Word. To do this, simply use the Designer tab - work with tables.
How to insert into the document video?
It is very simple. In order for your report to be more interesting, insert a video file from the Internet into it. But remember, the file does not save the video itself, but to the screensaver and link to it. You will need to just click on it, and if there is access to the network, the video will turn on.
How to strudust a large text for easy viewing of any item?
It is very convenient to look for key moments in the text, having its structure in front of you. Pressing the structure of the structure, you can deploy or minister that part of the text you need. To do this, click on the view, and then the structure.
Those who work with textual editor Word., you know how important it is to save time when typing. Waste the spent seconds in the end add up in minutes, and minutes in the clock. Despite this, only a few use all Word features to speed up and simplify work with documents. We tell about several useful functions of a text editor that is difficult to find, easy to remember and cannot be forgotten.
1. Replace the default font
In Word, the default font is Calibri, 11 PT. If you use another font, each time you create a new document, you have to choose it manually. How to change the default font: select the "Home" tab, then "Font". Install the necessary parameters And click "Default". A window will appear with a question: change for the current document? For all documents? Select the second point.
2. Choose synonyms
Word has built-in thesaurus. With the help of it you can choose synonym for the word. This feature will help if your vocabulary fails, and in the text there are too many repeating words that need to be diluted. How to use thesaurus: Hold Alt and click on the word to which you want to choose a synonym. On the right, a window will appear on the screen. By the way, the dictionary opens in the same way. Therefore, in order to translate an unfamiliar word, for example, from Russian to English, it is not necessary to open Google translator.
3. Quickly allocate a large text fragment
Scroll several sheets of the document to highlight the text - terribly uncomfortable. There is always a chance to move and accidentally release the mouse button. There is a simpler way. Install the cursor at the beginning of the text, press and hold SHIFT. Do not release the button, go to the end of the text and click the mouse again.
4. Put an indisputable gap
From above ordinary text, bottom - with inseparable spaces For those who work with the text professionally (journalists, editors) or accounting reports, there is a rule: do not tolerate on next line Large digits separated by a space, prepositions and unions. A typographer helps to give the text with a neat and more readable view. But Word can also know how. To insert an inseparable space, use the SHIFT + CTRL + Space keys.
5. Quickly change the register
Familiar situation: You have pressed Caps Lock, but forgot to turn it off and wrote several offers here such letters. Do not beat a fist on the forehead and convulsively delete written. It is enough to highlight the text and press SHIFT + F3 to return the lowercase letters.
6. Move the list items
You can change the order in marker and numbered lists without constant copying and insert. Use the ALT + SHIFT + or ↓ key combination to swap text in the list. In the same way, you can move the paragraphs of the text.
7. View clipboard
It is known that after pressing the cursor the button Copy, the program saves the selected text fragments or the image into the clipboard. The secret is that Word keeps in the buffer not only the last copied element. Click the "Exchange buffer" button in the Home tab to see everything you have copied during work with the document.
8. Install the auto transaction
The same refinery as on the smartphone, there is both in Word. It greatly simplifies a set of complex words. First, corrects errors. If your fingers refuse to correctly dial the word "appeal" and once over time they give the "appeal", the author will correct the error independently. Secondly, if in the text you often use the same word, you can cut it up to several characters. Word will understand that you want to write and finish the word myself. For example, long "existentialism" can be easily turned into a short "copy".
How to configure: Press "File" - "Parameters" - "Spelling" - "Auto Parameters". Fill in the fields "Replace" and "on".
9. Make a screenshot
Word can make screenshots without additional programs. To do this, in the "Insert" tab, click "Snapshot". You will see available windows. Select the desired to make the screenshot of the entire window or cut part of the screen.
10. Limit changes
This feature allows only some changes to the document. Also, with it, you can set the "read only" mode. It is convenient if you need to show someone document, but you do not want something to change something in the text.
How to enable limit: Press "File" - "Information" - "Protect Document" - "Limit Editing". A window will appear different types restrictions. You can limit styles and formatting. You can still choose parts of the text without limitation and specify users with full access to the document.
11. Install a password for opening a document
Word encrypts documents using 128-bit AES encryption. The same method is used to encrypt documents with state secrets. Documents with a password without any problems can be sent email Or download to the USB flash drive, but access to them will only have. How to set a password: "File" tab - "Details" - "Document Protection" - "Enchant Using Password".
12. Save backup document
Saving copies for many has become a reason to leave Word and work in Google documents. But actually a function reserve copy There are in Word. It helps not lose the change-made changes or restore one of previous versions Document. Turn it on if you work with big files, often make edits or want to save multiple versions of the text.
How to enable: Go to the "File" tab - "Parameters" - "Advanced" - "Saving" - "Always create backup"(Below in the menu).
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Microsoft Word has a mass useful chipsThanks to which you do not have to do many things manually. There is so many tabs and buttons in the ribbon, plus the hidden commands were attached, about which you probably do not suspect. The most practical Word Tips, Save Time and Blind Writer's Nerves, Next.
# 1 how to insert a snapshot of the screen in the dock
For example, you need to illustrate some kind of guide, or you have made a verification of uniqueness, and want to add screen to the dock with the result. In the Word, this case has an integrated PRT SC and Ctrl + V alternative:
Insertion → Snapshot
The windows will open the screenshots of all the windows open at present - choose any. Changing the screen clipping, you can select a fragment that will be placed in the document.
The author, to his shame, once kept screenshots inPaint.And only then made an insert into the text. That is, she spent time on excessive work and a surior on the computer. This is a small lyrical retreat to the benefits of function number 1☺
# 2 How to cut the text to fit on page
When a couple of suggestions of an important document, none to the city searches to the next page, naughty begins. In the name of saving the press and convenience, the fields are reduced by manually, the interval between paragraphs, etc., and the like. But there are Word tricks - how to make the program itself pulled the piece on the penultimate sheet. And this is a real lifehak, since the buttons are not on the panel quick access By default, it needs to be found in the depths of the Word.
PC. Mice on the header → Setting the shortcut panel → All commands → Reduce → Add → OK.
In the upper left corner there will be a "Reduce" button - click on the need, and ready.
# 3 how to set up a ribbon
From the second point smoothly follows individual setting All visible buttons and menus: functions are much more than there is in sight - they just need to be taken out to the corresponding panels. We adjust the tape to your taste there, where and the shortcut panel:
PC. Mice on the top → Tuning tape or file → Parameters.
And here you will open +100500 types of leveling, inserts, movements, secretions, deletions, work with pictures, buttons for diacritical signs, formulas, operators, cerving, collaborationAnd so you can list for a long time.
# 4 how not to lose the unsaved text
In useful tips for Word it is impossible not to add reinsurance functions. Bentally went out light in the house, or at a laptop without a battery accidentally pulled the network cord, and all the work can leave the cat under the tail. And maybe not go if ...
File → Parameters → Advanced → Saving → Always create a backup.
In the case of force majeure, the last version of the document will be restored. Either you can reduce the auto storage interval in the parameters, and since we are already there, at the same time choose the place of storing the docks by default. For emergency shutdown and failures, the last relationship does not have, but do not have to constantly spend time on entering the right path.
# 5 how to set the default font
If it came about the default, the first thing to install is a font. And then you write, let's say, in Times New Roman 14 or Ariral left, and, every time creating another dock, change the hummingbirds 11 on its standard.
Tab Main → Open the Font dialog box → Find the desired font and size → by default.
If you use different fonts to the header and main text, page markup → Topics → Topics → Select or create your own theme.
# 6 Where to look for synonyms
When you need to rephrase the offer, avoid tautologies or enrich the text with new paints, the first decision is to look into the dictionary. But before seeking synonyms through a browser or in books, use Word Tips:
PC. Mice on Word → Synonyms or, putting a cursor for word, review → Thesaurus.
True, note that the synonyms will be given to you only on common Russian vocabulary - new borrowed words like "Gadget" do not have to google.
# 7 how to calculate signs
Someone will say: "Straight, opened America," but novice copywriters often ask this question.
In the Review menu → Statistics (right under thesaurus).
You are counting the number of pages, words, signs without spaces and with them, paragraphs and rows, taking into account or without inscriptions and footnotes.
# 8 How to work with pdf files to Word
Microsoft Word 2010 has only the option of saving dock in PDF:
But starting with Word 2013 you can open PDF file. In the program and edit it as a Vordovsky - no additional utilities or online converters needed.
# 9 how to create notes to text
Instead of writing on a piece of paper what you need to add, remove or correct:
Reviews → Create Note, We recruit the notes, and it remains over the field.
# 10 how to use autotect
If you regularly make the same errors in the same words or often enter certain expressions into the text, you will help you very much.
File → Options → Spelling → Auto Parameters → Enter Values \u200b\u200bWhat to Replace What.
For example, you can set the abbreviation, instead of which the Word will put it complete decoding.
# 11 How to Translate Text in Word
The editor is synchronized with Microsoft Translator, so you do not need to copy anything and insert into a separate translator.
Reviews → Translation → Select the type of translation.
You can translate all the text - then the translation will open in the new Internet Explorer window, or only the selected text - then it will seem in the file itself in the window of reference materials. And the third option is to translate individual words and phrases, hovering on them the cursor and getting English equivalents in pop-up windows right next to them.
# 12 how to remove excess spaces
We will not explain the need of this step: and so it is clear that unnecessary gaps in the texts cannot be done. There are two useful advice for Word in this case.
Tab Home → In the paragraph subsection, we click to display all the signs, or Ctrl + * (with the Russian layout of Ctrl + SHIFT + 8), and manually track where they instructed extra.
Home → Replace → Find writing (2;), to replace the space → Replace everything.
# 13 how to change the register in two ways
You can change all letters on the lowercase or capital in two methods. We highlight the text and:
sHIFT + F3 - the register is transformed into the opposite, or aa button on the main thing - to press all lowercase or all uppercase.
It is especially useful to know when not noticing scored a whole piece of text with a cap.
# 14 how to change the color of the pages
Sheets on which we work do not necessarily have to be white.
Page Marking → Page Color - choose any desired.
The option is useful if you need a document in color, or you have a lot of eye tired. You can choose a more favorable for the vision of the shade, for example, olive or pale green.
# 15 What to click to quickly ...
In addition to those mentioned along the play, many convenient key combinations are applicable to Word:
- ctrl + A - allocate all the text,
- ctrl + arrow - quickly moving the cursor,
- aLT + 769 on numeric keypad - put an emphasis on the letter
- f4 - repeat the last team,
- ctrl + Alt + Page Down - Go to the next page,
- ctrl + Alt + Page Up - Go to the previous page,
- ctrl + Home - Up of the document,
- ctrl + End - down the document
- ctrl + Enter - Create a new sheet,
- alt + Shift + arrow - transfer the list element or paragraph to the specified side,
- sHIFT + CTRL + SPACE - Paste an indisputable space,
- f12 - Save how
- ctrl + Z - cancel, and others.
Word is perhaps the most popular program from the Microsoft Office package. It is used all, but the secrets of fast and easy work in this text editor Not known for everyone. All online courses collected tips, thanks to which there will be more free time on other important things, breaking with a cup of hot coffee or a call to a close man.
In the material - useful functions, keyboard shortcuts that will significantly speed up the work in this popular office program.
Set of text anywhere
To dial the text not from the beginning of the line, but somewhere in the middle of the sheet, you do not need to press ENTER or space many times. Such questions will solve a double click in the right place, absolutely in any area of \u200b\u200bthe sheet, the cursor will move there. Soft will independently deliver new rows, tabulation and sneakers. You can check by displaying the hidden formatting signs.
Text translation to another language
Often, many users to write text at a unconsidered foreign language, break between the office program and some kind of online translator on the Internet, copying and inserting the sentences there. In fact, Microsoft has its own brand translator Bing, and from his using Word. Itself can translate text. The program is clogged by several tens of languages \u200b\u200band 3 methods of translation. They are in the tab "Reviews", group "Language" - Button "Transfer".
Insert video
A text editor can insert a video file from the search Bing, YouTube or codes from other sites. At the same time, it will be saved not video itself, but a reference to it, so you do not need to worry about the final "weighing" of the document, but it is worth taking care of the existence of the Internet. Enable option Simply: tab "Insert" and button "Video from the Internet"And then the program will offer to choose a convenient video insertion option.
Hidden text
Some part of the text in the document will not be visible, it may only be given the file size: for example, 3 or 5 sheets of text weigh a hundred megabytes. This feature is convenient if you need to temporarily hide some information, leave add-ons or marked, while not interfering with the main text, but available in the display mode of all characters. To hide part of the text, you need to highlight it, click ctrl + D., in the window that appears "Font" Put a bird in front of the function "Hidden" in a group "Modifying". Hidden text Against the background of the rest will be emphasized with the line of black dots, so it will not be lost.
Editing PDF format
Word 2013 opens and allows you to edit the document pDF format. If earlier I had to use various online services or special programs To work with such files, now it is quite suitable for a Word - you can work directly in it. The program converts text, tables and other contents of the PDF document to a DOCX document, while maintaining original formatting.
Table templates
It is useful for those who often work in a text editor with various tables. There is about a dozen templates in the program, maybe they will be quite useful. Find them simple: tab "Insert" - "Table" - Point "Express Tables". It may be useful and convenient and option. "Save the selected fragment into the collection". As a template, you can save any tables, they can also be created independently and then use them, and not draw a table from scratch every time.
Fast Insert Columns and Lines in Table
In Word 2013 there is a convenient feature when working with a table. If you need to quickly insert new string Between already available, filled with rows - instead of the standard "insert a line from below, you can take advantage of new option. When you hover the cursor to the area between the rows next to the border of the table there will be a plus. If you click on it - the line will be pasted. In the same way, everything works with columns.
Calculator
Word also a good mathematician, so you can make calculations directly in the document without opening specifically for this also calculator. This feature opens if you click on the button "Other teams" in the quick access menu, then on "All commands" And add the option "Calculate" On the shortcut panel - next to other buttons (open, cancel, save and so on) a circle form icon will appear. As soon as the mathematical expression is highlighted, the calculator will work, everything will consider it in the left lower corner will lead the result.
More simple, but also useful functions. If earlier they were performed in several stages - now you can cope faster.
Insert a date or time
Instantly paste the current date: SHIFT + ALT + D; Current time - SHIFT + ALT + T.
Switching a register
The situation that happened, perhaps with each user: the giant text is recruited with the Caps Lock key pressed. In order not to delete and not sort out it again, you need to highlight the necessary part and press the combination SHIFT + F3. - Letters will become small. Similarly, the register can be switched in reverse order.
Repeat the last team
Button F4. Repeat any last command executed. This is a very convenient function, if, for example, a lot of time has taken to format one piece of text, and you still need to format the second one.
Fast cursor
The cursor will not move through the letter, but through the word if hold the ctrl key. Similarly, you can quickly move through paragraphs: you need to put the cursor at the beginning of the paragraph and click the up or down button, holding Ctrl. In the same way, the texts of the text or entire paragraphs are quickly distinguished - it is additionally necessary hold the Shift key.
Emphasis
If there is a digital keyboard, which is with right side. The sequence of commands for staging is such: put the cursor after the desired letter, click alt + 769.. If there is only the top digital panel - put the cursor after the desired letter, dial 0301 and press alt + X..
Transferring text to another string without breaking
The program itself transfers words to a new string. It happens, the surname is closer to the current line, and the initials are orphaned moved to the next one. To break no, you need to put the cursor between the surname and the initials, while at the same time pressing the keys ctrl + SHIFT + Space.
Protecting the document
The text no one can copy if you put a watermark on it, for this WORD came up with a function "Substrate". There is this magic button in the group "Design"There you can choose from 4 standard templates by any favor.
Transportation of gears
The program will deploy the transfer itself and the document will look beautiful if you turn on the button "Transportation of transfer" In the tab "Page layout".
1. Quickly paste the date using the SHIFT ALT D key combination. The date is inserted in DD.MM.GG format. The same operation can be done over time with the combination of SHIFT ALT T.
2. If you do not have a blind method of a set, then Caps Lock can play a cruel joke with you. Accidentally turning it on and without looking at the screen, you can dial the mountain of the text that you have to remove and rewrite from zero due to one pressed button. But having highlight the desired text and pressing SHIFT F3, you change the register from the title to the line.
3. Acceleration of the cursor
Usually, if you move the cursor with the arrow, it moves in one letter. To speed up its movement, hold down with the CTRL key arrow.
4. A very useful feature that allows you to highlight inconsistent fragments of text. Hold Ctrl and highlight the pieces you need.
5. If you use copying and insertion (and you probably use them), then, most likely, you know about the extended exchange buffer in Word. If not, it is called by clicking on the same button and shows everything that you have copied to the buffer during operation.
6. If you do a manual, a service review or you just need to insert a screenshot in Word, it is possible to make it very simply using the appropriate tool. Click on the "Snapshot" button, and Word will show all active windows. Clicking on any of them, you will receive the screenshot of this window.
7. The inclusion of transfers can improve the readability of the text, and will also save you from long empty intervals between words. You can place them yourself or entrust it to a computer. The button is located in the "Page Markup" menu - "Movement Movement".
8. You can add a watermark (Watermark) to your document for additional protection. To do this, go to the "Design" menu and select "Substrate". Word has four standard templates, you can also create your own.
9. A very useful feature that allows you to duplicate the last command. If you click F4, then Word will repeat the last command you made. It can be input text, sequential removal of several lines, applying styles for different text segments and much more.
10. Put stress in Word easier than simple. To do this, set the cursor after the letter on which the emphasis should be standing, and tighten the ALT 769 key combination. Important: Figures need to be pressed on the numeric keypad on the right.
11. Upper tape with buttons can be very flexible. To do this, go to the "File" menu - "Parameters" - "Configure Tape". Here you can add functions that were not before, and remove those that are not needed. Moreover, you can delete or create your own tabs with features.
12. Fast highlight of a large piece of text
To quickly highlight a large piece of text, set the cursor to its beginning and click on the ship clamp at the end of the fragment. Save time and nerves in situations when you have to highlight several sheets at once.
13. Fast Moving on Document
There are several combinations that strongly accelerate the navigation on the document:
Ctrl Alt Page Down is the following page;
Ctrl Alt Page Up - Previous page;
Ctrl Home - move up the document;
Ctrl End - Guess yourself. :)
Insert a new page
14. How I hate myself for not knowing this combination before. Ctrl Enter allows you to instantly create a new sheet, rather than retain ENTER with one hand, and the other at that time brew tea.
15. By default, Word saves all files to the "Documents" folder. In order to change this, go to the "File" menu - "Parameters" - "Saving". In the "Location of Local Files By default" line, select the folder you need. In the same menu, you can configure the default document format, auto storage and much more.
16. In order to return the source formatting to the text, you need to press a combination keys Ctrl. Spacebar.
17. If you are a big Microsoft and Word fan in particular, you can even use it as a task manager. True, first try to try a little. Right-click on the ribbon of functions from above and select "Tape Setup". In the right column, enable the only disabled tab "Developer".
Go to the Developer tab that appears and find the "checkbox" element, which shows the check mark (why not). Now, by clicking on the checkbox, you can create task lists and marry them as made.
18. If you accidentally spoiled your list, you can highlight the text vertically. To do this, hold alt and use the mouse cursor to highlight.
19. Do not even say why it is necessary. In our age, when information has become the main weapon, it never hurts additional protection. To protect the password document, go to the "File" tab and select the "Document Protection" option. Now boldly create a password, however, remember that if you forget it, it will not work.
20. Ends our list an incredible hacker trick. If earlier in order to open Word, you created new document Or searched for it in the "Start" menu, now it is in the past. Press the combination windows keys R and enter in the WINWORD window that appears. If you do not use command line For other commands, the next time you click Windows R, the command to start Word will automatically boot and you will only press Enter
