Almost every accountant in the course of his work is faced with the need to delete any document in 1C. If you do not know how to properly delete documents in 1C, our new article is especially for you.
Almost every accountant in the course of his work is faced with the need to delete any file and document. Deleting a document in 1C is not much different from a similar process when working with an operating room Windows system... There are a few important differences though:
firstly, initially the document that needs to be deleted must be marked with a special sign (if compared with Windows, you can draw an analogy with moving a file to the trash);
secondly, direct deletion occurs according to a strictly defined algorithm of actions.
If you are using version 1C 8.2, then in order to delete a file, you need:
right-click on the required document;
wait until the context menu appears;
mark a specific file for deletion, for which, in the list that appears, select "set the mark for deletion";
give your consent to the warning system.
You can do it easier and just after selecting the file to be deleted, press the delete key.
After all these manipulations, you need to go to the main menu item called "Operations" and select the function of deleting the marked objects. The system will give you a warning, with which you will need to agree, after which the program will continue.
Next, the system will open a window in front of you, where everything in the databases that are marked for deletion will be listed. In this list, you have to select the ones that you want to remove right now. It can be one document or a whole group. When the desired file or files are selected, you need to click the "Control" button. This is required in order to perform link checking.
In the process of these actions, it may turn out that, for example, 1C directories contain links to the document to be deleted, or there is a link in the tax invoice that leads to the file that you are going to delete (invoice). To be able to complete the deletion process, you will need to open tax invoices or directories, or those documents that contain links to the file to be deleted, and delete these very links. Beforehand, you will need to once again weigh the feasibility of such actions.
To avoid further confusion, later, after removing all links, you will need to re-check. And so on exactly until the check shows that there are no references to the file to be deleted in other documents. After that, the function will become available to you - deleting the marked objects. To complete the entire process, you will need to click on the "delete" button, after which the file will be deleted permanently.
When starting work in the programs of 1C, many people have a question, how to delete unnecessary documents or elements of directories? When you press the "Del" button, the document is only marked for deletion and remains in its place. After reading the article, you will know the answer to this question.
Now we will look at how to delete documents in different programs 1C. The common point for all programs is that deletion is possible only in exclusive mode, i.e. Except you, no one should be working in the program at this moment; it should be closed on all other computers.
Now let's figure out how to remove unnecessary elements in one of the most popular in currently program - 1C: Enterprise Accounting 8, version 2.0.
First you need to switch the interface to Full. Go to the menu item
Service -> Toggle Interface -> Full
Now we select the item
Operations ->
And we agree that the operation may take a long time. Then, in the window that opens, press the "Control" button.
The program starts checking if other documents contain links to the ones you want to delete. For example, the document "Sales of goods and services" is marked for deletion, but this document is referenced in the invoice. The program will inform you about this and in this case the document will not be deleted. In order for a document or directory element to be deleted, you must first remove links to it from all other documents.
Green checkmarks in the figure mark those documents that can be deleted, and red ones - those to which there are links. The lower part of the form shows in which documents the object marked for deletion is used.
After clicking on the "Delete" button, those elements marked in green will be deleted.
To remove objects in new version 1C: Accounting - version 3.0 you need to go to the "Administration" tab and select "Delete marked objects".
And starting from version 3.0.34, you need to go to the menu
Administration -> Support and Maintenance -> Deleting Marked Objects
Then you need to choose whether you want to delete all marked objects or only some of them.
In the program 1C: Integrated automation 8 and 1C: Salary and personnel management 8, you also need to switch the interface to "Full" and go to the menu
Operations -> Deleting Marked Objects
In conclusion, I would also like to note that documents that are marked for deletion, but are found in a closed period (the date of prohibition of editing is set), will not be deleted. Therefore, it is better to do everything in a timely manner, for example, once a month or before starting preparation for the submission of reports.
And if you need more information about working in 1C: Enterprise Accounting 8, then you can get our book onlink.
How to delete objects (directories, documents) marked for deletion from the database in 1C: Accounting 8.3 (revision 3.0)
2017-02-15T15: 51: 46 + 00: 00As you know, in 1C: Accounting 8.3 (revision 3.0), you cannot delete any object (reference book, document) at once. You can only mark it for deletion. This is explained by this object can be used in other base objects.
For example, an item of the Nomenclature catalog marked for deletion can be used in existing documents for implementation. Then this element cannot be deleted. And if the element is not used anywhere, it is easier to remove it!
Suppose we have marked for deletion the element "Brick" from the Nomenclature reference book. Let's delete it permanently from the database.
1. To do this, go to the "Administration" section and select the "Delete marked objects" item () there:
2. Select "Automatic deletion of all marked objects" as the deletion mode. This option is almost always suitable. It may not work only if, in addition to "Brick", we have other objects marked for deletion that we, for some reason, do not want to delete now. And so - we always select the first option and press the "Delete" button.
3. The program will do everything by itself and only at the end, if elements referenced by other elements of the base have been marked for deletion, such a window will come out. It shows the elements that cannot be deleted (left side) and the objects that refer to them ( right part). Just click the Close button.
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When trying to delete unnecessary object system (reference book element, document, report option, etc.), the user will not be able to completely remove it from the 1C database, he can only set a mark for deletion. Therefore, the question arises - How to delete marked objects in 1C 8.3?
This article will show you how to complete this process. The removal functionality for many configurations is identical and the described technique is suitable for UT, ERP, Accounting and ZUP.
For complete removal object from the 1C database, it is necessary to start processing Deleting marked objects. This was done not to complicate the work of users, but to avoid errors. For example, if you remove the counterparty for which the sale is registered, then the products will be sold to anyone. Therefore, it is impossible to simply remove objects from the system, you must first make sure that it is not used anywhere and its absence will not lead to errors in the program, and it is for this purpose that the Deletion of marked objects processing is provided.
Thus, in 1C, removal is performed in two stages:
Marking for deletion in 1C;
Final removal by processing if the object is not involved in any way in the system.
How to set a mark for deletion in 1C 8.3?
To mark for deletion in 1C, select the required reference / document (you can also select the list of objects at once), in the More menu, select the Mark for deletion / Unmark command (in some logs, the icon of this command is displayed) or press the delete button on your keyboard ... The system will ask you to confirm your intentions and after that a mark will be set.
Please note that if you try to set a mark on an already marked item, the opposite action will be performed - unmarking.
How can I delete marked objects?
In Accounting and ZUP, processing is available in the Administration section, in UT and ERP in the NSI and Administration → Support and Maintenance section. And if you suddenly forgot in which section to look for the desired system object, you can always use the All functions section.
Processing Deletion of marked objects is controlled by referential integrity, i.e. if the object to be deleted is referenced in other objects, then the deletion procedure will not be performed.
There are two modes of operation with processing, automatic and manual (selective), and you can also set up a routine task for implementation automatic deletion according to the set schedule.
In selective mode, the system will display all items marked for deletion, grouped by type. The checkboxes are used to select objects that need to be completely removed from the system. You can open the object by double-clicking it. After the selection is made, you need to click Delete and the process of cleaning the database from marked objects will be launched.
At automatic mode this process will be launched immediately.
As a result, regardless of the selected mode, processing will attempt to delete all objects marked with the mark. If deletion is not possible, then a list of not deleted objects with links to their places of use will be displayed.
The options available in this case are:
Mark for deletion and places of use and try deleting again.
Make corrections to places of use. For example, if you want to delete an employee who is listed in the Recruitment List document, you must remove him from this document.
Perform the replacement procedure by the Replace command. A list of similar items for replacement will be offered. For example, if you need to replace a characteristic of an item in a document, then a list of characteristics of the same item will be offered.
For automatic execution procedures using a scheduled task, set the Automatically delete marked objects according to schedule checkbox during processing and configure the schedule.
Accountants in their work often meet unnecessary files... At the same time, version 1C: Enterprise 8.3 does not provide an opportunity to immediately delete reference elements and documents. This is understandable - the program insures you against erroneous decisions, but such a ban does not always suit the user.
Today we will dwell on this topic in more detail. So, how to correctly and safely delete marked objects from 1C?
Stages of removing objects in 1C
The process takes place in two stages, regardless of the version of the configuration - be it software for accounting or personnel services, for managers of a large enterprise or retail network.
1. It is necessary to tell the program with which document it is necessary to "part", for this we put a special mark for deletion. The deletion process checks if there are any links in the database to this document. At the end of the reconciliation, the PP gives permission or, on the contrary, prohibits this procedure.
Next, we proceed with the removal of the indicated materials. In 1C, it is not difficult to make the appropriate mark, the main thing is to find the required document in the list. Right-click to activate "Mark for deletion / Unmark" or simply click on "Delete".
Fig 1. How to mark an object for deletion?
PP 1C is insured - a window pops up where he asks to confirm your intention to "delete an object". As soon as you agree to continue the process, an "X" will appear in the log, which means it's time for the second stage.
Fig 2. Where is the "delete marked objects" processing?
2. PP 1C will provide a choice: delete all objects in automatic mode, or selectively. If you stop at the first option, the program will automatically delete all documents that you marked earlier.
This is not always convenient, since you will no longer be able to control the process, it will become uncontrollable. Most, for this reason, choose the second method - you yourself manually select the objects to be deleted. We put the cursor and go to the "Next" command, PP 1C will analyze the directory and present documents that are marked for recycling.
The next step is to designate a specific object to be deleted. We put the cursor on "Uncheck all boxes", find the required document (if necessary, open it), mark one object, or large quantity and click "Delete".
Fig 3. Ability to selectively delete marked objects
The object was removed, and without any complications. It would seem that the process was successfully completed, but the 1C software announces a problem, and in the process of work it becomes clear that the object "sentenced" to disposal continues to take part in the documents carried out.
There is only one way out - along with the element, it is recommended to delete the files with which it is associated. If the described objects are important to the organization, then it is better not to run the procedure in order to avoid problems that may arise when data is merged in the future.
Developers have implemented 8.3 in 1C: Enterprise new way, thanks to which you can delete automatically.
The function is implemented through a scheduled task. PP 1C organizes the process itself according to a given schedule within a short time.
To configure this option, perform the following actions: go to "Administration" → "Delete marked objects". Check "Automatically delete marked objects on schedule".
It is possible to customize the schedule at your discretion, or work according to the existing settings. The advantage of this method is that the deletion of the marked elements will take place at night, that is, outside working hours, when the PP is not involved.
Fig 4. Configuring the deletion of objects on a schedule
This method is not suitable for every user. Since the program will delete the object or directory without your control, in accordance with your notes, which, by the way, you may have put by mistake or by oversight. Remote program the object is hardly possible to track and recover.
Having studied the above, you can easily remove all unnecessary and mistakenly created by both you and your colleagues. But not all situations are solved so easily. In everyday work, you can face tasks that can be puzzled by their eccentricity and complexity. Here we recommend contacting professionals.
MasterSoft specialists have extensive experience in solving problems of any complexity. If you have any questions, then leave a request in the "Request a call" or "Ask a question" forms and we will call you back.
